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Iowa State University Account Specialist in Ames, Iowa

Position Title:Account Specialist

Job Group:Merit

Required Minimum Qualifications:• Five years of clerical office experience, including three years experience with bookkeeping procedures, or Any combination of directly related post high school education in an accredited school and directly related clerical experience which totals five years.

Preferred Qualifications:2-3 year of experience in accounting or bookkeeping

Experience with accounting software and advanced skills in Microsoft Excel

Experience with accounts payable and audit prep

Job Description:

At the Iowa State University Alumni Center, we're dedicated to fostering a strong community and supporting the success of our alumni. We're looking for a detail-oriented Account Specialist to join our dynamic team and contribute to our mission by managing payroll and budget functions for a key segment of our institution.

As an Account Specialist, you'll handle a variety of financial tasks to ensure our financial operations run smoothly and efficiently.

What You’ll Do:

  • Monitor financial, personnel, and operational activities across multiple accounts and divisions

  • Analyze financial requests and recommend appropriate funding sources

  • Prepare periodic financial reports

  • Reconcile payroll records

  • Initiate requisitions and vouchers

  • Maintain and reconcile accounting records

  • Balance accounts receivable and accounts payable

  • Verify expense vouchers and process cash advances

  • Provide information on policies and procedures

  • Keep accurate records of deposits and payments

Why Join Us?

  • Be part of a vibrant team committed to excellence

  • Contribute to the success and support of our alumni

  • Enjoy a collaborative and innovative work environment

Ready to make an impact with your accounting expertise? Apply now to join the Iowa State University Alumni Center and help us achieve our goals!

Knowledge, Skills, and Abilities

• Knowledge of bookkeeping principles and practices.

• Knowledge of spreadsheets and on-line accounting systems.

• Knowledge of accounting forms and procedures of the institution.

• Skill in operating office equipment.

• Ability to follow oral and written instructions and interpret institutional and other policies accurately.

• Ability to perform arithmetic computations.

• Ability to gather, analyze, and display data in appropriate format and keep accurate records.

• Ability to make decisions requiring interpretation and judgment.

• Ability to exercise functional supervision over employees.

• Ability to communicate effectively with staff, students, and the public.

Appointment Type:Regular

Number of Months Employed Per Year:12 Month Work Period

Time Type:Full time

Pay Grade:13

Application Instructions:To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following: 1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485. Why Choose ISU? Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as: • Retirement benefits including defined benefit and defined contribution plans • Generous vacation, holiday and sick time and leave plans • Onsite childcare (Ames, Iowa) • Life insurance and long-term disability • Flexible Spending Accounts • Various voluntary benefits and discounts • Employee Assistance Program • Wellbeing program • Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager.

Original Posting Date: June 10, 2024

Posting Close Date:June 23, 2024

Job Requisition Number:R14857

By focusing on the future and providing the best student experience possible, Iowa State attracts students and faculty who want to make a difference. With a comprehensive land-grant mission of education, research, extension and outreach, we produce scholars whose ideas change the world. And through Innovate at Iowa State , we provide innovative and entrepreneurial opportunities for students of all backgrounds. Located just 30 minutes north of Des Moines, the city of Ames was recently named one of the Top 10 cities in the U.S. for campus life and career opportunities.

Iowa State University is a welcoming, global, and culturally diverse community of students, faculty, and staff. Campus community members have a wide range of backgrounds and experiences and are committed to engaging with each other respectfully as outlined in the university's Principles of Community (https://www.iastate.edu/diversity-and-inclusion/principles-community) . Iowa State recognizes that diverse intellectual and philosophical perspectives are vital to innovation, critical thinking skills, and a dynamic academic community that fosters the land-grant ideals of putting science, technology, and human creativity to work.

All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check.

Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 3410 Beardshear Hall, 515 Morrill Road, 515 294-7612, email eooffice@iastate.edu .

If you have questions about the application process please email employment@iastate.edu or call 515-294-4800 or Toll-Free at 1-877-477-7485 . Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email employment@iastate.edu or call (515) 294-4800 or Toll-Free: (877) 477-7485 . TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942 .

General ISU compensation information can be found on the University Human Resources (https://www.hr.iastate.edu/careers/compensation) website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.

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