Job Information
Iowa Department of Administrative Services Executive Assistant in Ames, Iowa
Executive Assistant
Print (https://www.governmentjobs.com/careers/iowa/jobs/newprint/4773399)
Executive Assistant
Salary
$59,363.20 - $90,376.00 Annually
Location
Ames - 50010 - Story County, IA
Job Type
Full-time
Job Number
25-01761
Agency
645 Iowa Department of Transportation
Opening Date
12/30/2024
Closing Date
1/9/2025 11:59 PM Central
LinkedIn Tag
#LI-DNP
Point of Contact
Brooke Knudten – brooke.knudten@iowadot.us
To Apply
To apply, applicants must send a cover letter, resume, AND screening question responses to Brooke.Knudten@iowadot.us
Description
Benefits
Questions
Job Description
This is a non-merit position. Candidates must follow the instructions in the "To Apply" section.
Positions in this class are exempt from the screening and referral requirements of the Iowa Department of Administrative Services - Human Resources Enterprise.
Executive Assistant, Chief Operating Officer & Commission
This position serves as the executive assistant to the Transportation Chief Operating Officer (COO) and the Iowa Transportation Commission for initiatives and concerns involving the Iowa Department of Transportation (DOT). The position reports directly to and serves at the will of the COO. This position is at-will employment.
The ideal candidate will be able to exercise good judgment, work well in a team environment, and deal with challenging situations. They will be able to exercise discretion, have patience, and have great organization, communication, and customer service skills. It is also important this person treats others with dignity and respect, is always looking to improve on the status quo, and has a desire to learn new things. The ideal candidate will actively support and demonstrate our core values ofSafety First, People Matter, Customer Focused, Servant Leadership, and Integrity Without Exceptionthrough their every action and interaction within this role. If this describes you, keep reading.
Location: Ames Central Complex
Shift Requirements: 8:00 A.M. – 4:30 P.M. in office Monday-Friday
Day-to-day responsibilities will include:
Collaborates with departmental management to prepare and maintain the agency’s strategic plan, while identifying, prioritizing, and tracking key projects and programs.
Coordinates communication with staff and key stakeholders, ensuring effective collaboration with Division Directors and their designees to complete various departmental activities as directed by the COO.
Reviews, prepares, and organizes materials and information for the COO's upcoming activities, meetings, and presentations, while also coordinating travel arrangements for the COO, Commissioners, and other necessary staff.
Serve as confidential executive coordination support to the Commission. Some functions being coordinating onboarding/offboarding of Commissioners, submit all time and expense reports, establish/maintain email accounts and be the central point of contact for any Iowa DOT support needed by Commission members with well-coordinated, timely, and responsive communication.
In coordination with and taking direction from the Iowa DOT’s Transportation Development Division director, coordinate the effective set-up and conduct of Commission meetings, including Commission workshops, business meetings, tours, and public input meetings.
What we offer YOU:
Competitive pay and benefits package including health, dental, flexible spending, and life insurance
Insurance benefits start first of the month following 30 days of employment. 2024 health and dental insurance premiums can be foundhere (https://das.iowa.gov/media/3577/download?inline=) .
Opportunities for professional growth and development.
Paid time off effective immediately - biweekly vacation, separate sick leave, accruals rollover on a yearly basis, and 9 paid holidays per year.
Iowa Public Employee Retirement System (IPERS) Retirement Package with employer match
Optional 401A plan with employer contributions.
Employee Discount Programs from variety of vendors (vision, cellular, fitness, recreation, season passes, travel, counseling; legal, financial).
We encourage you to view more about the State of Iowa Employee benefits and costs at theState of Iowa Employee Benefits Website (https://das.iowa.gov/human-resources/employee-and-retiree-benefits/employees) !
You have the freedom to flourish in Iowa – Apply today!
The Iowa Department of Transportation is an equal opportunity employer. If you require a reasonable accommodation in completing any screening, interviewing, pre-employment testing, or otherwise participating in the selection process, please direct your request to the Affirmative Action & Equal Employment Opportunity (AA/EEO) Officer at:aa-eeo@iowadot.us
Reasonable accommodation such as: interpreter, translator, written materials, modified equipment / devices, ADA access, etc. This does not include scheduling needs.
Minimum Qualification Requirements
Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:
1) Graduation from an accredited four-year college or university with a degree in any field, and experience equal to three years of full-time professional-level work in program administration, program development, program research/evaluation, or management.
2) A total of seven years of education and/or full-time experience (as described in number one), where thirty semester hours of accredited college or university course work in any field equals one year of full-time experience.
3) All of the following (a, b, and c):
a. One year of full-time professional-level work experience in program administration, program development, program research/evaluation, or management; and
b. A total of four years of education and full-time experience (as described in part a), where thirty semester hours of accredited college or university course work in any field equals one year of full-time experience; and
c. A total of two years of graduate-level education and full-time experience (as described in part a), where twenty-four semester hours of accredited graduate college or university course work in a public-service-related area (e.g., public or business administration, social work, public health, law, education, engineering) equals one year of full-time experience. Graduation from the Iowa Certified Public Manager Program is also equivalent to one year of full-time experience or education.
4) Current, continuous experience in the state executive branch that includes thirty months of fulltime work as a Program Planner (any level), Management Analyst (any level), or Administrative Assistant (any level).
For additional information, please click on this link to view the job description (https://das.iowa.gov/sites/default/files/hr/documents/class_and_pay/JobClassDescriptions/ExecutiveOfficer1-00710-80710-90710.pdf) .
Why Choose the State of Iowa?
At the heart of our commitment to excellence is a dedication to our most valuable asset – our employees. Discover the outstanding benefits that set us apart as an employer of choice.
Our Robust Benefits Package Includes:
Competitive Compensation:
Enjoy a competitive salary that reflects directly on your skills and expertise.
Keep in mind, your wage is just one part of your total compensation. Unlock the complete value of your employment with the State of Iowa by using our user-friendlyTotal Compensation Calculator (https://das.iowa.gov/media/3773/download?inline) .Gain insights into your comprehensive annual compensation, including salary and State-provided benefits.
Health and Wellness:
Prioritize your well-being with our comprehensive health plans, including medical, dental, and vision coverage. Enjoy the peace of mind knowing that the State of Iowa covers 90% of the premiums, providing you and your loved ones with excellent coverage at a remarkably low cost.
Retirement Planning:
We are proud to offer the Iowa Public Employees Retirement System (IPERS). A defined benefit plan, IPERS benefits are guaranteed for life, meaning once you retire, you will receive the same monthly benefit for the remainder of your life (once vested). We invest in your long-term financial well-being, so you can retire with peace of mind.Click here to learn more about IPERS (https://ipers.org/members) .
Paid Time Off:
Life is unpredictable, and at the State of Iowa, we understand the importance of work-life balance. Our leave policies, including paid holidays, vacation, and sick leave with unlimited accrual, ensure you have the flexibility you need for personal and family matters.
Professional Development:
Elevate your career with continuous learning opportunities. We support your growth through training programs, workshops, and tuition reimbursement.
Employee Assistance Program (EAP):
We care about your well-being beyond the workplace. Access confidential counseling, resources, and support through our Employee Assistance Program.
Diversity and Inclusion:
Be part of a diverse and inclusive workplace that embraces all backgrounds and perspectives. We believe diversity is a strength that drives innovation.
Join Us - Elevate Your Career:
Ready to elevate your career with the State of Iowa?Click here (https://iowa.attract.neogov.com/recruitment/p/benefits) to explore more about our unparalleled benefits and discover what makes us unique. Your success is our priority!
01
To best answer the question, focus on one specific situation/task in as much detail as possible and avoid generic responses. The DOT is one of the most visible government agencies, meaning the way that we interact with the public is extremely important. Share a time that you went beyond your job responsibilities to address a problem with a customer.
02
To best answer the question, focus on one specific situation/task in as much detail as possible and avoid generic responses. Please tell us about a time when you created a work environment where people wanted to do their best. How did you create that climate? What was the result?
03
To best answer the question, focus on one specific situation/task in as much detail as possible and avoid generic responses. Describe a time that demonstrates how you track your work to meet deadlines.
Required Question
Agency
State of Iowa
Agency
645 Iowa Department of Transportation
Address
800 Lincoln Way
Ames, Iowa, 50010
Website
https://iowadot.gov/careers/
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