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Mary Greeley Medical Center TECHNICAL COORDINATOR in Ames, Iowa

  • Position Summary

  • Under general supervision of the unit director and using independent judgment, provides assistance with the nursing support services program performing a set of diverse duties.

  • Position Responsibilities

  • Unit Specific Position Responsibilities

  • Creates preliminary unit schedule for approval and assists with schedule edits

  • Compiles monthly reports and completes audits as needed

  • Developing and updating unit-specific forms, spreadsheets, and databases

  • Assists with staffing coverage: phone calls/WENS system to notify staff as needed based on surgical caseload, census/acuity changes.

  • Equipment inventory including input into equipment needs prior to budget cycle, IV pump counts, and identifies equipment for preventative maintenance by biomedical department Developing and maintaining inventory and files

  • Developing and maintaining designated supply inventory and files

  • Updates designated bulletin boards with pertinent flyers and Know-Share-Dos.

  • Keeping unit meeting, SDMT meeting minutes, and other meetings as assigned

  • Updating unit SharePoint site

  • Updating unit huddle records

  • Kronos timecard edits and time and attendance input

  • Lawson supply ordering

  • Opening and distributing mail

  • Communicate copy count to mailroom

  • Updates designated bulletin boards with pertinent flyers and Know-Share-Dos.

  • Represents the Medical Center to the public; greets patients, visitors, physicians, and others and assists with wayfinding during normal business hours.

  • Prints patient lists for patient safety volunteers

  • Schedules conference rooms for unit-specific meetings and events (SDMT, Monthly Celebrations, holiday gatherings) including AV equipment, food, etc.

  • Facilitates ISU football/basketball team visits including communicating lists of patients to community relations and escorting the teams to patient rooms

  • Enters completed education, unit meetings, Quarterly update attendance information into NetLearning

  • Delivers lab specimens or obtains medications from the pharmacy department for urgent needs when tube system is undergoing maintenance.

  • Transports patients to McFarland clinic for appointments as needed.

  • Makes follow-up appointments as needed

  • Special projects and other duties as assigned.

  • Assembles transition care clipboards and monitors inventory of transition education booklets

  • Responsible for Environment of Care Rounds and issue resolution

  • Enters completed education, unit meetings, Quarterly update attendance information into NetLearning.

  • Keeping unit meeting, SDMT meeting minutes, and other meetings as assigned

  • Qualifications, Knowledge & Experience

  • Required Qualifications (Including any licensure, certification, education):

  • Preferred Qualifications:

  • Experience with Microsoft PowerPoint, Microsoft Word, Microsoft Excel, Kronos

  • Highschool diploma or GED

  • Required Knowledge, Skills & Experience:

  • High school graduate or equivalent and two years of related experience; health care preferred

  • Ability to provide a full range of clerical services including use of discretionary judgment in dispensing information; ability to compose letters or memoranda, prepare reports and establish and maintain records, files; ability to deal effectively with the public, co-workers and volunteers in a courteous manner

  • Knowledge of basic spelling, punctuation, grammar and basic business math; knowledge of general office practices and procedures and knowledge of human relations skills.

  • Strong interpersonal communication skills

  • Ability to analyze problems, determine corrective measures and initiate corrective action within the limits of operational policy. Ability to supervise effectively. Demonstrates a professional attitude.

  • Ability to prioritize multiple work demands and work independently with minimal supervision.

  • Experience with Microsoft Office products including Word and Excel.

  • Preferred Knowledge, Skills & Experience:

  • Experience with Microsoft PowerPoint, Word, Excel, and Kronos.

  • Previous healthcare experience.

  • Knowledge of clinical systems and reporting and data for reporting requirements

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