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Office Manager

Full-timeBettendorf, IAOffice Manager

Shive-Hatterys Quad Cities office has an immediate opportunity for an experienced Office Manager passionate about fostering a positive workplace; supporting our office operations; and leading the day-to-day administration duties in an Architecture and Engineering Consulting environment.

You will collaborate with a diverse and talented team of professionals who deliver purposeful work for our clients. Your administrative expertise combined with initiative, judgment, and attention to detail will contribute to the success of the Quad Cities office and our company-wide goals.

Experience Required:

• Self-motivated, detail oriented and high energy individual
• Responsible for supervising office administrative activities to achieve maximum expense control and productivity
• Follow company practices and procedures while providing independent judgment, practicality, and analyzation to resolve ambiguity and issues
• Work with minimal supervision, manage multiple priorities and deadlines, provide attention to detail, exercise discretion, and show servant leadership in an environment of change are necessary
• Strong interpersonal and written communication skills a must
• Proficiency with Microsoft Suite programs a must
• Familiarity with Vantagepoint, Newforma, Adobe InDesign, and Photoshop is preferred
• Supervisory and training experience is preferred

Responsibilities:

• Perform procedures for office activities such as documentation and filing, communication services, purchasing, facilities maintenance, and other support services in part or in whole
• Manage and maintain office assets
• Coordinate administrative aspects to ensure the office is working efficiently
• Coach, mentor, and supervise administrative support positions
• Handle a variety of administrative tasks and respond to professional staff inquiries, while productively reacting to shifting priorities
• Responsible for coordinating office maintenance and activities, ordering supplies, organizing office files, storage, breakroom and conference rooms
• Onboard new employees to Shive-Hattery processes
• Establish and nurture an office culture that aligns with Shive-Hattery principles, values and purpose
• Liaison with Corporate office departments (Project Accountants, IT, HR, etc.), business unit directors, market sector, and group/studio leaders
• Handle essential tasks and perform other administrative duties as may be requested
• Position reports to Managing Director
• Generally, requires a minimum of 3 years supervisory experience or related experience and may have a bachelors degree

Why Shive-Hattery?

Our learning and teaching culture is founded on collaboration. You will learn from and teach other employees while working across disciplines. You will grow your skills and continue your professional growth at Shive-Hattery.

Shive-Hattery offers an outstanding and competitive total compensation package including competitive pay and over 35 different benefits.

Benefit Highlights

• Medical, Dental, Vision - 4 tiers of coverage
• Voluntary Life Insurance - Employee, Spouse, and Child
• Voluntary Insurance Plans - Accident, Critical Illness, and Hospital Indemnity
• FSA - Medical and Dependent Care
• 8 Paid Holidays + PTO
• Paid Parental Leave
• 401K/Roth 401K with Company Match
• Overtime Bonus
• Profit Sharing Bonus
• First Time License Bonus
• Tuition Reimbursement and Licensure/Certification Financial Support
• Professional Development Opportunities
• Calm Meditation and Stress Relief Subscription
• And Many More!

Shive-Hattery offers a flexible work environment and supports balancing personal and professional responsibilities. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, se ual orientation, gender identity, national origin, disability, or status as a protected veteran.