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COUNCIL BLUFFS COMMUNITY SCHOOL DISTRICT Position Description Position Title: Administrative Assistant Department: Elementary Schools Reports To: Building Principal Compensation: CWA/Salary Grade 1B SUMMARY Provide administrative support to the Principal and other staff assigned to the school. ESSENTIAL DUTIES and RESPONSIBILITIES Duties must be performed on site. Other duties or tasks may be assigned. * Reports to work on a regular and reliable basis * Generates inter-departmental notices and reports daily as needed. * Assists parents and students daily as needed. * Prepares daily routine correspondence as needed. * Sorts mail, schedules appointments and maintains calendars daily for counselors or administrative staff as needed. * Answers the telephone, takes messages and directs callers as appropriate daily. * Maintains student files and records and/or attendance information daily. * Assists the counselor or administrators with State and Federal reports as needed. * Completes daily, monthly and annual reports for District, State and Federal reporting as needed. * Orders supplies, prepares print orders, compiles new student files as needed daily. * Assists in preparing faculty and student handbooks annually as needed. * Organizes daily office routines and performs general office duties daily. * Collects and enters student data into SASI (student information management systems) * Enters data for student identification badges and maintains database annually. SUPERVISORY RESPONSIBILITIES May be required to supervise students in the office. QUALIFICATION REQUIREMENTS To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE High school diploma, general education degree (GED), or equivalent. Experience working in an administrative assistant position. Associates Degree preferred. LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance COUNCIL BLUFFS COMMUNITY SCHOOL DISTRICT Position Description instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to communicate effectively both verbally and in writing with staff, students, co-workers and community. MATHEMATICAL SKILLS Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. OTHER SKILLS and ABILITIES Previous experience working as an administrative assistant or secretary. Knowledge of bookkeeping principles and budgets. Experience with computer applications for business, Windows 3.1, Windows 95, Windows NT, Word Perfect , Word, Excel, Access and Powerpoint. Previous experience working with student management systems such as SASI preferred. Experience using a variety of office equipment, fax, phone, PC, copier. Strong verbal communication skills and ability to interact well with staff, students, community and co-workers. Ability to perform tasks with minimal direction or supervision. Ability to perform duties with awareness of all District requirements and Board of Education policies. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to verbally communicate and acknowledge communications from others. The employee frequently is required to walk; sit; reach with hands and arms 0 - 24 inches and occasionally up to 36 inches; climb or balance and stoop, kneel. The employee must occasionally lift and/or move up to 20 pounds 0 - 12 feet and occasionally up to 50 pounds such as office materials or office equipment. Specific vision abilities required by this job include close vision, distance vision, depth perception, peripheral vision and color vision. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee usually works inside. The employee may occasionally be required to travel from one building to another for meetings. COUNCIL BLUFFS COMMUNITY SCHOOL DISTRICT Position Description The noise level in this environment is usually low to moderate but may be loud at times when loading and unloading materials or when office equipment is running. The information contained in this job description is in compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Position Type: Student Support Services/Administrative Assistant

Date Posted: 3/28/2023

Location: Rue Elementary

Please see attached job description for more detailed information. This is for the 2023/24 school year. Administrative Assistant to the Principal Rue Elementary School 216 days per year Full-time, Monday - Friday Starts at \$15.88 (may increase based on experience)

EDUCATION and/or EXPERIENCE

• High school diploma, general education degree (GED), or equivalent.
• Experience working in an administrative assistant position.
• Associates Degree preferred.

ESSENTIAL DUTIES and RESPONSIBILITIES

Duties must be performed on site. Other duties or tasks may be assigned.

Reports to work on a regular and reliable basis

Generates inter-departmental notices and reports daily as needed.

Assists parents and students daily as needed.

Prepares daily routine correspondence as needed.

Sorts mail, schedules appointments and maintains calendars daily for counselors or administrative staff as needed.

Answers the telephone, takes messages and directs callers as appropriate daily.

Maintains student files and records and/or attendance information daily.

Assists the counselor or administrators with State and Federal reports as needed.

Completes daily, monthly and annual reports for District, State and Federal reporting as needed.

Orders supplies, prepares print orders, compiles new student f