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CommonSpirit Health Department Support Assistant, Occupational Health in COUNCIL BLUFFS, Iowa


Department Support Assistant

Location : Mercy Occupational Health Clinic

Hours : 7a - 5p


Job Summary / Purpose

Provides general office and clerical support in a particular CHI location. Work is performed with direct supervision of a leader. This position is assigned tasks specific to the Department Support Assistant role. This position is not assigned to provide direct administrative support for a particular leader. May provide general clerical support for local staff as assigned when covering the Front Desk

Essential Key Job Responsibilities

  1. Supports 1 small Facility or Department (headcount 25-100)

  2. Performs all Receptionist activities including directing guests and employees to appropriate parties, locations and resources; operating a multi-line switchboard; scheduling conference rooms; coordinating A/V equipment; and maintaining sign-on, visitor badges and facility security procedures. Assists in planning, coordination and support of meetings and conferences.

  3. Distributes communications specific to local office/facility; maintains directories; and acts as a local point of contact for the employee activities.

  4. Able to compile information, run standard reports, distribute business correspondence and maintain procedure manuals.

  5. Uses basic technical skills to create and edit documents, spreadsheets and presentations.

  6. Prioritizes customer service first and organizes other work around interactions with all internal and external customers (in-person and phone).

  7. Takes the initiative to contact leader for direction when questions or concerns arise related to change initiatives.

  8. Other duties as assigned by leader and organization.


Minimum Qualifications

Required Education for Staff Job Levels

High School or Equivalent

Required Licensure and Certifications

No required license or certification

Required Minimum Knowledge, Skills and Abilities

No required knowledge, skills, or abilities

PREFERRED Qualifications

High School Diploma or G.E.D. and some undergraduate level coursework completed.

One year of general office, clerical, or business-related experience

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Equal Opportunity

CommonSpirit Healthâ„¢ is an Equal Opportunity employer committed to a diverse and inclusive workforce. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, parental status, ancestry, veteran status, genetic information, or any other characteristic protected by law.

External hires must pass a post offer, pre-employment background check/drug screen. Qualified applicants with an arrest and/or conviction will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, ban the box laws, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances .

If you need a reasonable accommodation for any part of the employment process, please contact us by telephone at (415) 438-5575 and let us know the nature of your request . We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA).

CommonSpirit Health participates in E-verify.

Requisition ID 2020-142960

Employment Type Full Time

Department Occupational Health

Hours Per Pay Period 80

Facility CHI Health Clinic

Shift Day

Standard Hours 7a - 5p

Work Schedule 8 Hour