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Davenport Community Schools Professional Secretary II, 12 mos in Davenport, Iowa

Professional Secretary II, 12 mos JobID: 10793

  • Position Type:

    Secretarial/Clerical/ Professional Secretary II 12 Month

  • Date Posted:


  • Location:

    Administrative Service Center - ASC

  • Closing Date:

    Open Until Filled


ASC - Accounting Dept School or DepartmentProfessional Secretary II (12 mos) - Account Rep Assignment Open2/7/24 Date

7:30 am Start Time4:30 pm End Time8.00 Number of Hours/DayClerical Classification

ASAP New Assignment Date

Currentsecretariesuse theinternal biddingprocess to apply.All other current district employees (not a secretary), orexternal applicantsapply online by completing theexternal application. Entry Wage 2023-24, $17.94/hr: Current secretaries with seniority please refer to the Wage Sections of the secretary contract. INTERNAL BIDDERS: OPEN 2/7/24 THRU 2/14/24 @ 4:00 PMEXTERNAL APPLICANTS (will hire externally if no internal bidder): OPEN 2/7/24 until position is filled

Duties & Responsibilities: (Essential Functions of Position, Major Responsibilities, Summary of Key Duties, Special Assignments, Relationships)

  • Site-based account representative for assigned buildings and departments.

  • Responsible for accurate and timely data entry of all requests for payment.

  • Responsible for producing accurate check registers and reports for bill approval for Board meetings.

  • Responsible for tracking and accurately accounting for stop payments, voids that bypass the established processes.

  • Track and monitor open PO's at assigned buildings.

  • Assist buildings in monitoring all of the budget areas of their responsibility.

  • Assist buildings with grants and all funding sources; monitor budgets.

  • Upload Excel files into accounting software to process vendor payments.

  • Handle all district-wide duties that are assigned to the position.

  • Sorting of incoming/outgoing mail.

  • Works on Business Plus Accounting system, InTouch, Excel.

  • Scanning backup documents into docushare system.

  • Assist in counting cash.

  • Other duties as assigned.

Physical Requirements of Position:

  • Ability to routinely lift/carry boxes of printed materials weighing up to 25lbs - occasionaly lifingt 50 lbs.

Special Qualification Desired: (Personal Qualities, Education, Skills Needed, Experience, Etc.)

  • Excellent keyboarding skills - including 10 key.

  • Abiltiy to multi-task and work independently.

  • Attentive to detail and accuracy: good organizational and communication skills.

  • Ability to take initative in identifiing tasks to be accomplished.

  • Ability to work under pressure, establish priorities and meet deadlines while maintaining a calm demeanor during stressful situations.

  • Aptitude for working with numbers and general accounting principles.

  • Communication skills to effectively deal with staff, administrators, and vendors.

  • Ability to be cross-trained with other clerical positions within the department.

  • Knowledge of, or ability to learn accounting computer system and PC applications.

  • Ability to operate, computer, calculator, copy machine, telephone and other office equipment with dexterity and in safe and efficient manner.

  • Excellent attendance is required to be successful in this position.

  • A timed skills assessment will be administered for proficiency, knowledge and accuracy in these areas.