Davenport Community Schools Professional Secretary II, 12 mos in Davenport, Iowa
Professional Secretary II, 12 mos JobID: 10793
Secretarial/Clerical/ Professional Secretary II 12 Month
Administrative Service Center - ASC
Open Until Filled
ASC - Accounting Dept School or DepartmentProfessional Secretary II (12 mos) - Account Rep Assignment Open2/7/24 Date
7:30 am Start Time4:30 pm End Time8.00 Number of Hours/DayClerical Classification
ASAP New Assignment Date
Currentsecretariesuse theinternal biddingprocess to apply.All other current district employees (not a secretary), orexternal applicantsapply online by completing theexternal application. Entry Wage 2023-24, $17.94/hr: Current secretaries with seniority please refer to the Wage Sections of the secretary contract. INTERNAL BIDDERS: OPEN 2/7/24 THRU 2/14/24 @ 4:00 PMEXTERNAL APPLICANTS (will hire externally if no internal bidder): OPEN 2/7/24 until position is filled
Duties & Responsibilities: (Essential Functions of Position, Major Responsibilities, Summary of Key Duties, Special Assignments, Relationships)
Site-based account representative for assigned buildings and departments.
Responsible for accurate and timely data entry of all requests for payment.
Responsible for producing accurate check registers and reports for bill approval for Board meetings.
Responsible for tracking and accurately accounting for stop payments, voids that bypass the established processes.
Track and monitor open PO's at assigned buildings.
Assist buildings in monitoring all of the budget areas of their responsibility.
Assist buildings with grants and all funding sources; monitor budgets.
Upload Excel files into accounting software to process vendor payments.
Handle all district-wide duties that are assigned to the position.
Sorting of incoming/outgoing mail.
Works on Business Plus Accounting system, InTouch, Excel.
Scanning backup documents into docushare system.
Assist in counting cash.
Other duties as assigned.
Physical Requirements of Position:
- Ability to routinely lift/carry boxes of printed materials weighing up to 25lbs - occasionaly lifingt 50 lbs.
Special Qualification Desired: (Personal Qualities, Education, Skills Needed, Experience, Etc.)
Excellent keyboarding skills - including 10 key.
Abiltiy to multi-task and work independently.
Attentive to detail and accuracy: good organizational and communication skills.
Ability to take initative in identifiing tasks to be accomplished.
Ability to work under pressure, establish priorities and meet deadlines while maintaining a calm demeanor during stressful situations.
Aptitude for working with numbers and general accounting principles.
Communication skills to effectively deal with staff, administrators, and vendors.
Ability to be cross-trained with other clerical positions within the department.
Knowledge of, or ability to learn accounting computer system and PC applications.
Ability to operate, computer, calculator, copy machine, telephone and other office equipment with dexterity and in safe and efficient manner.
Excellent attendance is required to be successful in this position.
A timed skills assessment will be administered for proficiency, knowledge and accuracy in these areas.