Job Information
Davenport Community Schools Professional Secretary II - 12 mos in Davenport, Iowa
Professional Secretary II - 12 mos JobID: 10674
Position Type:
Secretarial/Clerical/ Professional Secretary II 12 Month
Date Posted:
10/24/2023
Location:
Operations Center
Closing Date:
Open Until Filled
Operations Center School or Department Food and Nutrition Services – Professional Secretary II – 12 mos Assignment Open
7:00 am Start Time 3:30 pm End Time 8 hrs/5 days Number of Hours/DayProfessional Secretary II Classification
11/13/23 New Assignment Date
Current secretariesuse theinternal biddingprocess to apply.All other current district employees (not a secretary), orexternal applicantsapply online by completing theexternal application. Entry Wage 2023-24, $17.94/hr: Current secretaries with seniority please refer to the Wage Sections of the secretary contract. INTERNAL BIDDERS: OPEN 10/24/2023 THRU 10/31/2023 @ 4:00 PMEXTERNAL APPLICANTS (will hire externally if no internal bidder): OPEN 10/24/2023 until position is filled
Duties & Responsibilities:(Essential Functions of Position, Major Responsibilities, Summary of Key Duties, Special Assignments, Relationships)
Serve as Operations support team memeber, assist other secretaries as needed.
Assists others with phones, counter traffic, and two-way radio.
Review and process Free and Reduced Meal Benefit applications.
Process Direct Certification information from Iowa Dept. of Education Child Nutrition Program database; inform families of meal benefit status.
Update and Maintain District Free and Reduced Meals database using current FNS Software (ie. Titan) – assist with maintaining enrollment data.
Conduct verification of meal benefit status as outlined in Federal Guidelines.
Answer customer questions concerning meal benefit eligibility
Generate the annual Hawk-I report
Communicate meal benefit status to families and local schools following guidelines and maintaining confidentiality.
Operate School Nutrition Accountability software and District’s Student Information System, maintain its security.
Maintain Food and Nutrition Services Employee Data Base and Job Opening Google Spreadsheet.
Process FNS job openings, transfers, and postings.
Perform general and program specific clerical functions, including typing letters and documents as needed.
Maintain calm, welcoming, professional office environment.
Ability to communicate with and relate to students, faculty, parents, colleagues, and supervisors personally, on the phone, via email and in writing.
Provide oversight and train FNS staff on meal benefit eligibility processing.
Assist with training and cashiering at sites as needed. Maintain Cashier handbook and training guide.
Assist with State Counting and Claiming Audits.
Provide backup with deposits and petty cash handling as needed.
Utilizes Docushare and Google Docs filing system for document archives.
Processes FNS invoices as assigned.
Other duties as assigned.
Physical Requirements of Position:
Ability to lift and carry materials weighing up to 25 lbs.; occasionally lifting 50 lbs.; ability to bend, squat, and kneel.
Ability to hear and understand speech at normal levels in person or on telephone; ability to communicate clearly.
Ability to operate computer, calculator, copy machine, telephone, scanner, and other office equipment with dexterity and in a safe, efficient manner.
Special Qualification Desired: (Personal Qualities, Education, Skills Needed, Experience, Etc.)
Must have High School Diploma or GED equivalency.
Attention to detail and accuracy.
Ability to work under pressure, establish priorities and meet deadlines.
Aptitude for working with numbers.
Communication skills to effectively deal with staff, administrators, and outside parties.
Self-motivated ability to work independently; excellent attendance desired..
Knowledge of, or ability to learn, PC applications and other specialized Food and Nutrition software.