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Davenport Community Schools Professional Secretary II - 12 mos in Davenport, Iowa

Professional Secretary II - 12 mos JobID: 10674

  • Position Type:

    Secretarial/Clerical/ Professional Secretary II 12 Month

  • Date Posted:


  • Location:

    Operations Center

  • Closing Date:

    Open Until Filled


    Operations Center School or Department Food and Nutrition Services – Professional Secretary II – 12 mos Assignment Open

7:00 am Start Time 3:30 pm End Time 8 hrs/5 days Number of Hours/DayProfessional Secretary II Classification

11/13/23 New Assignment Date

Current secretariesuse theinternal biddingprocess to apply.All other current district employees (not a secretary), orexternal applicantsapply online by completing theexternal application. Entry Wage 2023-24, $17.94/hr: Current secretaries with seniority please refer to the Wage Sections of the secretary contract. INTERNAL BIDDERS: OPEN 10/24/2023 THRU 10/31/2023 @ 4:00 PMEXTERNAL APPLICANTS (will hire externally if no internal bidder): OPEN 10/24/2023 until position is filled

Duties & Responsibilities:(Essential Functions of Position, Major Responsibilities, Summary of Key Duties, Special Assignments, Relationships)

  • Serve as Operations support team memeber, assist other secretaries as needed.

  • Assists others with phones, counter traffic, and two-way radio.

  • Review and process Free and Reduced Meal Benefit applications.

  • Process Direct Certification information from Iowa Dept. of Education Child Nutrition Program database; inform families of meal benefit status.

  • Update and Maintain District Free and Reduced Meals database using current FNS Software (ie. Titan) – assist with maintaining enrollment data.

  • Conduct verification of meal benefit status as outlined in Federal Guidelines.

  • Answer customer questions concerning meal benefit eligibility

  • Generate the annual Hawk-I report

  • Communicate meal benefit status to families and local schools following guidelines and maintaining confidentiality.

  • Operate School Nutrition Accountability software and District’s Student Information System, maintain its security.

  • Maintain Food and Nutrition Services Employee Data Base and Job Opening Google Spreadsheet.

  • Process FNS job openings, transfers, and postings.

  • Perform general and program specific clerical functions, including typing letters and documents as needed.

  • Maintain calm, welcoming, professional office environment.

  • Ability to communicate with and relate to students, faculty, parents, colleagues, and supervisors personally, on the phone, via email and in writing.

  • Provide oversight and train FNS staff on meal benefit eligibility processing.

  • Assist with training and cashiering at sites as needed. Maintain Cashier handbook and training guide.

  • Assist with State Counting and Claiming Audits.

  • Provide backup with deposits and petty cash handling as needed.

  • Utilizes Docushare and Google Docs filing system for document archives.

  • Processes FNS invoices as assigned.

  • Other duties as assigned.

Physical Requirements of Position:

  • Ability to lift and carry materials weighing up to 25 lbs.; occasionally lifting 50 lbs.; ability to bend, squat, and kneel.

  • Ability to hear and understand speech at normal levels in person or on telephone; ability to communicate clearly.

  • Ability to operate computer, calculator, copy machine, telephone, scanner, and other office equipment with dexterity and in a safe, efficient manner.

Special Qualification Desired: (Personal Qualities, Education, Skills Needed, Experience, Etc.)

  • Must have High School Diploma or GED equivalency.

  • Attention to detail and accuracy.

  • Ability to work under pressure, establish priorities and meet deadlines.

  • Aptitude for working with numbers.

  • Communication skills to effectively deal with staff, administrators, and outside parties.

  • Self-motivated ability to work independently; excellent attendance desired..

  • Knowledge of, or ability to learn, PC applications and other specialized Food and Nutrition software.