Job Information
Iowa Department of Administrative Services Accounting Technician 3 in Des Moines, Iowa
Accounting Technician 3
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Accounting Technician 3
Salary
$45,864.00 - $67,974.40 Annually
Location
Des Moines - 50319 - Polk County, IA
Job Type
Full-time
Job Number
25-00632
Agency
595 Iowa Department of Public Safety
Opening Date
09/20/2024
Closing Date
9/30/2024 11:59 PM Central
LinkedIn Tag
#LI-POST
Point of Contact
Kristy Anderson (kanderson@dps.state.ia.us)
To Apply
Applicants are encouraged to attach a cover letter and resume within the NEOGOV application.
Description
Benefits
Questions
Job Description
The Iowa Department of Public Safety (DPS) is seeking to fill anAccounting Technician 3position within its Finance Bureau.
Organization Background:
The mission of DPS is to serve the people of Iowa by providing public safety services with leadership, integrity and professionalism through the core values of courtesy, service and protection. The Department is a statewide law enforcement agency and includes the Administrative Services Division, the Iowa State Patrol, the Iowa Division of Criminal Investigation, the Iowa Division of Narcotics Enforcement, the Iowa State Fire Marshal and the Division of Intelligence. The Department works in conjunction with federal, state and local jurisdictions of the criminal justice community to provide for the safety of persons living in, or traveling through the State of Iowa.
Job Description:
• Independently audits out-of-state spend authorization requests, supporting documents and travel reimbursement requests to ensure compliance with the Code of Iowa, administrative rules, the Department of Administrative Services accounting policy and procedures manual, and internal departmental policies. Approves spend authorizations and travel payment requests in compliance with rules, regulations and policies and rejects spend authorizations and travel payment requests with insufficient support documentation or in conflict with rules/ regulations, policies or general government accounting practices. Prepares regular reports to track Spend Authorizations and expense claims to ensure they are completed and closed in a timely manner. Assists supervisor in assuring expense claims are completed by analyzing open spend authorizations, reaching out to employees, and answering questions about policies and procedures. Processes employee vendor set up and address changes.
• Actively participates in the daily operations of independently analyzing expenditures. Accurately interprets federal and state rules/regulations, department policies and contractual terms and conditions, and generally accepted accounting practices for allowance of account payable requests. Approves account payable request in compliance with the Code of Iowa, administrative rules, the Department of Administrative Services accounting policy and procedures manual and internal departmental policies and initiates the appropriate accounting transactions. Ensure claims are legitimate, authorized, accurate and documented, that all goods have been received and services rendered and that charges are correctly coded. Rejects account payable documents with insufficient support documentation or in conflict with rules/regulations, policies or general government accounting practices. Research and resolve discrepancies and provide guidance to division(s) with respect to policies and procedures and proper documentation. Investigate and resolve all claims that have been identified as containing errors, omissions or deficiencies. Compiles cost accounting data to prepare periodic financial reports pertaining to accounts payable and creates reports as requested by departmental staff. Independently develops and maintains an accurate accounting database for monitoring contract budgets to ensure service providers do not exceed contractual limits. Identifies, investigates and resolves discrepancies between the Accounts Payable databases and program financial records. Track the status of claims from initial receipt through payment. In addition, perform other duties required to complete the payment processing cycle, including distribution of warrants. Process new vendor set-up and address changes.
• Maintains accurate and well-organized records to handle inquiries from employees and vendors regarding the status of payments or associated payment procedures. Researches and compiles information to respond to inquiries in a timely manner. Communicates with vendors to process vendor set up and address changes as needed. Prepares and provide monthly obligations/encumbrance reports to the employee responsible for preparing and maintaining the department's budget. Provides comprehensive and accurate technical assistance to vendors and department staff regarding the interpretation and application of federal, state or department rules/policies and generally accepted accounting practices involved in the maintenance of financial accounts and preparation of account payable documents. Independently delineates necessary corrective action for rejected financial documents.
Other Information:
The selected candidate must have passed a thorough background investigation conducted by Iowa Department of Public Safety investigators before a final letter of employment offer is delivered.
Minimum Qualification Requirements
Graduation from high school or G.E.D equivalency and experience equal to five years of accounting work involving compilation, tabulation, examination, verification or recording of financial, statistical or related fiscal program data using elementary bookkeeping principles and practices;
OR
completion of a post-high school accounting curriculum from an accredited vocational, technical, business or community college, with at least twenty semester hours of accounting coursework;
OR
an equivalent combination of education and experience, substituting one year of clerical office work for each year of the required education;
OR
an equivalent combination of education and experience, substituting thirty semester hours of accredited post high school education in Business, Accounting or a closely related curriculum for each year of the required experience;
OR
employees withcurrentcontinuous service in the state executive branch that includes experience equal to one year of full-time work as an Accounting Technician 2.
For additional information, please click on thislink to view the job description (https://das.iowa.gov/sites/default/files/hr/documents/class_and_pay/JobClassDescriptions/AccountingTechnician3-00294-90294.pdf) .
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Paid Time Off:
Life is unpredictable, and at the State of Iowa, we understand the importance of work-life balance. Our leave policies, including paid holidays, vacation, and sick leave with unlimited accrual, ensure you have the flexibility you need for personal and family matters.
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01
Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability? Please read all questions and answers thoroughly and make sure you understand them completely.Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question.Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa.
Yes - I understand and agree.
No
02
PLEASE READ CAREFULLY
Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq?
No - I have NOT filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq
Yes - I HAVE filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq
03
Have you graduated from high school or G.E.D equivalency? IF YES - How many years do you have of accounting work involving compilation, tabulation, examination, verification or recording of financial, statistical or related fiscal program data using elementary bookkeeping principles and practices?
I have not graduated from high school or G.E.D equivalency
Less than five years of accounting work involving compilation, tabulation, examination, verification or recording of financial, statistical or related fiscal program data using elementary bookkeeping principles and practices
Five years or more of accounting work involving compilation, tabulation, examination, verification or recording of financial, statistical or related fiscal program data using elementary bookkeeping principles and practices
04
Have you completed a post-high school accounting curriculum from an accredited vocational, technical, business or community college, with at least twenty semester hours of accounting coursework?
Yes
No
05
How many years do you have of a combination of high school/G.E.D. equivalency AND/OR experience in accounting work involving compilation, tabulation, examination, verification or recording of financial, statistical or related fiscal program data using elementary bookkeeping principles and practices?
I do not have any of the required education and/or experience
Less than five years of the combined education and/or experience
Five years to less than nine years of the combined education and/or experience
Nine years or more of combined education and/or experience
06
How many years do you have of a combination of post high school education in Business, Accounting or a closely related curriculum AND/OR experience in accounting work involving compilation, tabulation, examination, verification or recording of financial, statistical or related fiscal program data using elementary bookkeeping principles and practices? 30 semester hours equals one year of experience.
I do not have any of the required education and/or experience
Less than five years of the combined education and/or experience
Five years or more of the combined education and/or experience
07
Are you a current State of Iowa employee (executive branch)? IF YES - How many months of experience do you have in the classification of Accounting Technician 2 for the State of Iowa?
I am not a State of Iowa employee
I do not have any experience in the classification of Accounting Technician 2 for the State of Iowa
Less than 12 months of experience in the classification of Accounting Technician 2 for the State of Iowa
12 months or more of experience in the classification of Accounting Technician 2 for the State of Iowa
Required Question
Agency
State of Iowa
Agency
595 Iowa Department of Public Safety
Address
215 E 7th St
Des Moines, Iowa, 50319
Website
https://dps.iowa.gov/
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