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Drake University Administrative Assistant 2 - 999271 in Des Moines, Iowa

Administrative Assistant 2 - 999271

Description:

Drake University Head Start is seeking an experienced candidates for an Administrative Assistant 2 position. This position performs a variety of complex and/or confidential administrative duties for the Head Start program, facilitates and coordinates requests from office personnel and maintains a professional work environment associated with day to day operations.

Duties:

Function

Percent

Description

01

30%

Perform daily clerical duties such as answering and screening telephone calls courteously and efficiently; taking messages; sorting and distributing incoming mail and faxes; copying and collating; and other routine duties necessary to assist office personnel. Greet and assist visitors in a courteous and helpful manner. Compose routine letters, prepare and/or type meeting minutes and other office records, schedules, reports, statistical data, graphs, charts, and other documents as requested.

02

25%

Facilitate and coordinate requests from office personnel. Establish and maintain timelines from all assigned work. Establish documentation that includes description of regular office responsibilities including the use and maintenance of office equipment. Maintain a professional work environment that is well run and orderly. Use good judgment in conducting all work.

03

10%

Participate in special projects. Assist with all data entry; meeting planning; set-up and tear down; program registrations; and other projects as assigned.

04

10%

Maintain an accessible, useable organization system for assigned tasks and projects.

05

10%

Perform a variety of complex and confidential administrative duties and coordinate communications.

06

5%

Create and edit own written work and the work of others to produce error-free documents. Proofread, check for length of material; reading level; and errors in grammar, usage, punctuation, and spelling. Maintain clear, concise messages.

07

5%

Communicate understanding and support of organization goals through actions and spoken and written words; interact respectfully and effectively with individuals and groups at all levels; maintain ties with external organizations; keep all interested and involved parties informed of matters requiring their attention.

08

5%

Maintain strict confidentiality of all records and documents. Maintain department records and reports in a secure manner.

09

Perform other duties as assigned. Ensure compliance with Federal Head Start Performance Standards, state and local regulations and rules and University guidelines. Ensure the confidentiality of all documents maintained in the department. Promote Head Start philosophy and initiatives. Prompt and regular attendance.

Qualifications:

Associates Degree or equivalent coursework required. Bachelors degree preferred. One to three years of office experience preferred. Accurate and highly proficient computer skills and experience working with Windows required. Head Start experience preferred. Bilingual preferred. Current Driver's license and ability to be insured by University's insurance carrier required.

Date Available:

05/01/2019

Required Documents Message:

Cover Letter, Resume/CV

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Drake University is an equal-opportunity employer and actively seeks applicants who reflect the diversity of the nation. No applicant shall be discriminated against on the basis of race, color, national origin, creed, religion, age, disability, sex, pregnancy, gender identity or expression, sexual orientation, genetic information, veteran status or any characteristic protected by law in its educational programs and activities, admissions, or employment..

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