MMC Contractors Administrative Assistant in Des Moines, Iowa

Come join our team! If you are organized, detail oriented, customer service minded, friendly, and professional, we want to talk to you about our Administrative Assistant/Receptionist role. This is a great opportunity to be the first impression of MMC Contractors to our customers and employees. MMC Contractors is a 100% employee-owned organization, offering a great culture and competitive pay and benefits!

Nature of Work

Provide administrative support services. Answer all incoming calls and greet internal/external clients in a positive and professional manner.

Essential Duties and Responsibilities

  • Perform administrative activities such as answering phones, distributing mail, ordering supplies, maintaining office equipment, making travel arrangements, filing, typing, greeting and assisting visitors, and working with internal and external clients.

  • Operate telephone system. Place outgoing calls, answer incoming calls, forward calls to party, take messages, when necessary, notify employees that visitors have arrived.

  • Payroll time and invoice entry into database system.

  • Handle invoice payment inquiries.

  • Create and update files of various kinds; for example, documents, spreadsheets, and databases.

  • Maintain information regarding which employees are in or out of the office, as well as where they can be reached when out of the office.

  • Process incoming and outgoing mail, as required.

  • Send and receive deliveries. Maintain files on all delivery invoices.

  • Compose and/or edit letters, memos, reports, procedures, etc., as required.

  • Exercise initiative or, as directed, perform additional duties to meet the needs of the organization.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

High school diploma or General Education Degree (GED).

Experience

Six months to one year or more of related work experience required.

Positive attitude and outgoing personality a must. This position is the first impression our employees and clients have of the company.