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Aston Carter Administrative Assistant in Des Moines, Iowa

Description:

The ideal candidate would have a serious, self-starter mentality and extreme attention to detail. The ability to handle multiple tasks regularly with good organization skills is essential. This position will be 100% onsite

Daily Duties:

This position will be handling basic clerical duties and office work for the Transportation division.

Will assist with checks and balances and assist with overall logistics and scheduling - will consist of scheduling drivers communicating with drivers and loaders, informing the office of changes, etc.

Most work will be back office support and administrative functions. Must be open to making 10-15 calls per day following up for information or requesting additional info for verification.

Very process oriented role - will work through a specific process with scheduling and planning routing.

Will use several different software programs and must be comfortable adapting to new electronic programs.

Looking for candidates that have experience with multi-tasking and handling several projects at once. Must be very organized!

Will be working on dual monitors 90% of their day - must be comfortable with toggling between screens and programs

Must be comfortable working with diverse personalities - drivers, loaders, and internal employees

Regularly use Microsoft programs such as Excel, Email, and Word

Add and compile route information including orders, BOL's, jobsite information etc...

Schedule, confirm, and correspond with internal personnel as well as customers for delivery dates and information

Maintain communication with all personnel and customers regarding route closures, changes, and exceptions

Compile lists and updates to inform internal personnel of any sensitive, fragile, or otherwise necessary tasks to follow up on for smooth processing and to ensure customer service

Attend meetings and follow up with Loading and Driving personnel frequently throughout the day to keep on schedule for efficient completion of tasks •

Communicate route assignments to driving personnel

Skills:

data entry, schedule planning, transportation, logistics

Top Skills Details:

data entry,schedule planning,transportation,logistics

Additional Skills & Qualifications:

Microsoft Excel and Office Suite - 1+ years

Experience in a detail oriented role - 1+ years

  • must have experience with multitasking and handling several projects at once

Strong data entry/10 key skills - 1+ year

PREFER:

DOT/general logistics/transportation experience

Experience Level:

Expert Level

About Aston Carter:

At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

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