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Pacific Northwest National Laboratory Administrator 3 in Des Moines, Iowa

Overview

The The Battery Materials and Systems Group within the Energy Processes and Materials Division seeks a highly motivated individual to organize and execute work as a member of the administrative team. The position provides administrative support to scientific and engineering staff as well as non-staff and visitors. This position will receive direction from the group and division administrators. The individual should demonstrate a strong sense of service and teamwork, as well as dependability and trust, as part of PNNL's commitment to both scientific excellence and national impact on critical scientific and technical problems.

Responsibilities

Performs administrative and office support activities. Duties may include managing schedules, emails, and travel, fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. More specific duties depending on discipline may also include development of required documentation and fielding questions from internal or external stakeholders.

The position requires understanding of PNNL policies, procedures, and practices as well as the ability to articulate these policies and procedures to multiple audience levels. Key responsibilities and attributes for the position are as follows:

  • With a high level of accuracy and attention to detail, provide responsive assistance to staff in the full range of purchasing and ordering needs and issues.

  • Be a resource to staff on administrative matters such as booking and expensing travel; ordering materials, equipment, and supplies; and order reconciliation

  • Understanding of departmental and company policies, procedures and practices. Understands internal software programs.

  • Strong written and verbal communication skills . Ability to articulate standard policy and procedures to multiple audience levels.

  • Requires a working knowledge of commonly used computer applications such as Microsoft Office Suite, internal software and internal lab business systems.

  • Manage email with a high degree of speed and accuracy.

  • Track and purchase supplies and equipment using purchasing system tools in accordance with PNNLpolicies.

  • Coordinate and manage travel requests and processing for staff.

  • This person will also serve as a member of the administrative team among the Energy Processes and Materials Division.

  • Prepares, proofreads and edits written correspondence and documents.

Qualifications

Minimum Qualifications:

  • High School Diploma and 3-5 years’ experience in an administrative environment, or combination of education and experience.

  • Experience in planning meetings and coordinating travel.

Preferred Qualifications:

  • Working knowledge of departmental and company policies, procedures and practices.

  • Provides suggestions for process improvements. Independently prioritizes and organizes work.

  • Routinely takes initiative with respect to their everyday work.

  • Provides administrative support at a higher level of complexity than a Level II.

  • Prepares, proofreads and edits written correspondence and documents.

  • Coordinates group events, off-sites & activities; including coordination of all logistics for event/meeting.

  • Plans Meetings.

  • Prepares agendas for staff or team meetings, publishes minutes and action items & follows up on delegated actions.

  • Interfaces with group personnel and sponsors.

  • Processes high volume of standard forms, including awards, purchase requisitions, expense reimbursement, and personnel requisitions.

  • Collects signatures and tracks all requests through completion (receipt of goods, payment, etc.).

  • Coordinates complex travel for employees and visitors.

  • May recommend process improvements and innovations for the Directorate or Group.

Hazardous Working Conditions/Environment

Not Applicable

Additional Information

Not Applicable

Testing Designated Position

Not Applicable

About PNNL

Pacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them!

At PNNL, you will find an exciting research environment and excellent benefits including health insurance, flexible work schedules and telework options. PNNL is located in eastern Washington State—the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab’s campus is only a 45-minute flight (or 3 hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs.

Commitment to Excellence, Diversity, Equity, Inclusion, and Equal Employment Opportunity

Our laboratory is committed to a diverse and inclusive work environment dedicated to solving critical challenges in fundamental sciences, national security, and energy resiliency. We are proud to be an Equal Employment Opportunity and Affirmative Action employer. In support of this commitment, we encourage people of all racial/ethnic identities, women, veterans, and individuals with disabilities to apply for employment.

Pacific Northwest National Laboratory considers all applicants for employment without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws.

We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at hr@pnnl.gov .

Drug Free Workplace

PNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs.

Mandatory Requirements

Battelle requires employees to have a COVID-19 vaccine as a condition of employment, subject to accommodation. Applicants are required to disclose their vaccination status following a conditional offer of employment and must attest to being fully vaccinated with a Center for Disease Control (CDC)-approved COVID-19 vaccination, or provide documentation of need for medical or religious exemption from the COVID-19 vaccination requirement.

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