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City of Des Moines Buyer in Des Moines, Iowa

Buyer

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Buyer

Salary

$30.01 - $35.93 Hourly

Location

Des Moines, IA

Job Type

Regular Full-Time

Department

Finance

Job Number

5795-04-2021

Closing

5/19/2021 5:00 PM Central

Occupational Group

Civil Service

Location of Vacancy

Finance

Recruitment

Entrance

Selection Method

An education and experience review will be completed on all qualified applicants. Those applicants deemed most qualified based on the education and experience rating will be considered for certification to an eligibility list for appointment. Applicants who need a reasonable accommodation must inform this office at (515) 283-4213 or TTY at Iowa Relay at 711 or 1-800-735-2942 prior to the closing date.

  • Description

  • Benefits

  • Questions

Distinguishing Features of the Class

Under general supervision, performs professional procurement work related to the purchase of commodities, general services, professional services, and construction for the City; performs related work as required.

Acceptable Experience and Training

  • Graduation from an accredited four-year college or university with major course or formal training in, Business or Public Administration, or a related field AND

  • Two years of experience purchasing goods and services from a variety of suppliers,

  • Experience may be substituted for education at the rate of two years of experience for one year of education.

  • Experience in the public sector, CPPB (Certified Professional Public Buyer), or applicable certification preferred.

  • Valid Iowa driver's license, or ability to acquire the same within a reasonable time, is required.

NOTE: Transcripts verifying degree conferred must be submitted to the City of Des Moines Human Resources Department by the application deadline to receive credit. Please send electronically to humanresources@dmgov.org, by fax to 515-237-1680, or by mail to 1551 E MLK Jr Pkwy, Des Moines, IA 50317.

Required Special Qualifications

  • Candidates for positions in this class must pass a post employment offer physical examination and drug screen.

  • Possession of a valid Iowa driver's license or evidence of equivalent mobility.

Examples of Essential Work (Illustrative Only)

  • Selects sources of supplies and equipment using formal or informal purchasing methods as appropriate to procure needed items;

  • Acts as liaison to departments to determine purchasing needs;

  • Meets with suppliers to discuss product lines, and adaptability of products to the needs of the department;

  • Checks item samples of suppliers to determine conformance to specifications and to evaluate capability of supplier to meet department's needs; requests input from requesting department or technical experts when necessary; recommends or awards bids and quotes based on suitability and price;

  • Develops and maintains files of supplier catalogs, bidder lists, contract bids and quotations;

  • Recommends items or services for purchase, distribution contract material and awards to departments;

  • Monitors the processing of requisitions and purchase orders and ensures their accuracy;

  • Maintains verbal and written communication with City departments, vendors, and manufacturers regarding procurement related projects;

  • Develops formal and informal bid and proposal documents for the procurement of commodities, general services, professional services, and construction projects;

  • Conducts the competitive bidding and negotiation processes for the purchase of products and services including professional services and construction;

  • Tabulates and analyzes bids and prepares associated reports;

  • Determines compliance with applicable laws and policies and responsiveness to bid and proposal requirements;

  • Negotiates contract terms including scope of work, price, terms, and conditions;

  • Plans, coordinates, and facilitates meetings;

  • Assists using departments in contract administration and conflict resolution; follows up with accounting division, vendors, and using departments regarding quality, performance, shipping, and invoicing problems;

  • Identifies sourcing methods and determines sources of supply;

  • Develops and maintains reports and forms for various activities including bidder lists;

  • Provides input for purchasing policies and procedures and assists with preparation and maintenance of related documents;

  • Plans, organizes, and coordinates surplus disposal through various methods;

  • Trains staff in the use of automated requisitioning and in the application of purchasing policies and procedures;

  • Assists in other activities of the division including courier service;

  • Reviews vendor submittals and invoices for correctness and compliance with contract terms.

  • Researches financial records and prepares related reports;

  • Acts for the Procurement Administrator in his/her absence or as directed;

  • Performs related work as required.

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