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HomeSafe Alliance GHC – HomeSafe - Subcontracts Administrator in Des Moines, Iowa

Title:

GHC – HomeSafe - Subcontracts Administrator

HomeSafe Alliance is the single global household goods movement manager for USTRANSCOM and the U.S. Armed Forces, Department of Defense civilians, U.S. Coast Guard, and their families.

HomeSafe Alliance is seeking highly skilled and motivated Subcontracts Administrator to administer Federal Acquisition Regulation (FAR) compliant subcontracts with multiple contract types. Oversees and performs the full range of procurement and administration activities associated with subcontracting work on a project. Under general supervision, and occasional direct supervision, performs assignments requiring experience and knowledge of standard concepts within their field. Displays core job competencies by analyzing possible solutions using standard procedures while developing advanced skills.

RESPONSIBILITIES:

  • Developing and sustaining long-standing relationships with company-approved vendors (subcontractors).

  • Develops RFP solicitations, solicits, receives, reviews, and negotiates subcontractor proposals.

  • Sourcing suppliers and maintaining long-lasting relationships with them as well as existing suppliers.

  • Negotiating price, quantity, and delivery schedules with suppliers. Working with legal counsel to ensure that all contracts relating to product procurement contain all details of the negotiation.

  • Manages the bid/proposal evaluation and selection process by performing commercial evaluations/price analysis and incorporating technical evaluations.

  • Prepares subcontract document; and assures compliance with Government and Company requirements; Obtains appropriate approvals prior to issuance.

  • Develop processes to routinely access track, evaluate and document subcontractors’ quality, execution, and performance; Elevate subcontractor performance issues to supervisor/manager.

  • Protect the company’s interest and ensure compliance with company policies, legal and regulatory requirements.

  • Implement FAR, DFARS, and other Contractual requirements as related to subcontracts.

  • Review and administer subcontracts to ensure satisfactory progress and compliance with terms and conditions of the subcontract, and to identify problems that threaten contractor performance; collect end-user feedback and identify areas requiring improvements or corrective action; recommend actions when subcontractor is not in compliance with subcontract clauses and provisions, or require subcontractor corrective action plan

  • Manages subcontract funding, modifications and change orders in support of customer demands and all other aspects of day-to-day subcontract administration.

  • Conducting interviews with new vendors and informing approved vendors of their responsibilities and obligations

  • Establishing standards by which to assess the performance of approved vendors.

  • Evaluating current vendor management programs and identifying ways to improve them.

  • Analyze and independently resolve or coordinate resolution of technical and administrative problems involving subcontracts.

  • Regular interaction with Program Management, Small Business Liaison Officers, Finance & Accounting, IT Management and HomeSafe Executives.

REQUIRED SKILLS AND QUALIFICATIONS:

  • Candidate must have bachelor’s degree in Business Administration, Supply Chain, or a related field with 4+ years of related work experience; in lieu of degree, candidates with 10+ years of relevant work experience will be considered.

  • Good understanding of FAR and DFARS regulations and how they relate to subcontract management.

  • Must be organized, detail oriented and demonstrate strong time management skills and be able to coordinate and prioritize multiple projects with limited supervision in a fast-paced environment.

  • Excellent written and verbal communication skills and be able to adapt to changing work efforts and manage shifting priorities.

  • Ability to develop and maintain professional relationships with peers, vendors and customers, and contribute to a professional work environment by demonstrating integrity, teamwork and a positive attitude.

  • Proven experience in sourcing processes. Proficiency in Microsoft Word, PowerPoint, Excel, and Outlook.

  • Ability to travel in US and internationally.

PREFERRED KNOWLEDGE AND QUALIFICATIONS:

  • Bachelor’s degree in Business Administration, Logistics, Supply Chain or related field.

  • Strong understanding of information technology preferred

  • Certified in Logistics, Transportation, and Distribution (CLTD) a plus

In compliance with the U.S. federal government’s vaccine mandate, only candidates who are fully vaccinated for COVID-19 or have a reasonable accommodation or approved medical exception will be considered for this position.

HomeSafe is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.

HomeSafe​ — Delivering Solutions, Changing the World.

HomeSafe has been established to be the premier household goods move management service provider for the U.S. Armed Forces, Department of Defense (DoD) civilians, and their families. Our team is dedicated to providing fast, easy, and efficient relocation experiences.

More than 300,000 military and government households are relocated every year. Coordinating these transfers is a massive undertaking—and we’re proud to say that HomeSafe is positioned to improve the customers’ moving experience. As a household goods moving service integrator, we provide earlier visibility into upcoming moves and greater network throughput capacity—ensuring household goods shipments are picked up and delivered on time.

With cutting-edge technology and proven logistics expertise, we’re transforming the moving process by continuously evaluating, refining, and improving our tools and techniques. We’re dedicated to making sure that every move is better than the last.

We thank you for your service, and for the privilege of serving you in return.

A t HomeSafe, We Deliver.

Fraud Alert

Fraud has infiltrated the job placement market via the internet, email and direct phone contact. Attempts have included unauthorized use of HomeSafe’s name and logo to solicit potential job seekers or to extend false job offers. Bad actors may mix in fake job advertisements with legitimate postings. These ads can include contact instructions and require job seekers to send sensitive personal information or money to pay for visa applications, processing fees, etc., in exchange for consideration for a high-paying position.

HomeSafe will never ask for any sort of advance payment as part of the recruiting/hiring process. Candidate profiles are carefully managed to protect personal information.

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