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Aerotek Part Time Administrative Coordinator in Des Moines, Iowa

Description:

This is a part time 25 hours per week position responsible for supporting, Mail Processing, Scanning Services, Office Supply Management, and operating a switchboard. The two shifts available are either 11am - 4pm or 12pm -5pm Monday through Friday.

Job Details:

Mail processing :

  • Process and deliver daily USPS mail throughout the site.

  • Process and deliver all incoming packages throughout the site.

  • Process all outgoing packages.

  • Track all packages outgoing.

  • Maintain adequate supply of all mail center related material.

Scanning services :

  • Scanning documents as requested by departments

  • Documentation storage management

  • Coordinate all documentation storage requests.

  • Manage offsite storage.

  • Manage inventory levels.

  • Processing quarter destroy orders.

  • Coordinate and execute all retrieval requests.

Office Supply Management :

  • Review and release all orders for the company.

  • Review internal orders to budget.

  • Manage online configuration, user accounts, workflows, and approvals.

  • Process all orders for business cards for the company.

  • Process all orders for Name Plate for the company.

Switchboard :

  • Answers incoming telephone calls, determines purpose of calls and forwards to appropriate personnel or department; transfer calls to voice mail when necessary.

  • Answers questions about organization and provides callers with address, directions, and other information.

  • Monitoring and distributing work for requests submitted via ticketing system.

Skills:

Data entry, Scanning, Administration, Microsoft office, Filing, Document processor, Administrative support, Office management, Customer service

Top Skills Details:

Document Scanning

Office Supply Management

Mail Processing

Switchboard Operator

Additional Skills & Qualifications:

1+ year of related experience (Administrative, Office Management, Document Scanning/Processing, etc)

Ability to handle and prioritize tasks

Need to be able to work independently

Microsoft Office experience

Experience Level:

Intermediate Level

About Aerotek:

We know that a company's success starts with its employees. We also know that an individual's success starts with the right career opportunity. As a Best of Staffing® Client and Talent leader, Aerotek's people-focused approach yields competitive advantage for our clients and rewarding careers for our contract employees. Since 1983, Aerotek has grown to become a leader in recruiting and staffing services. With more than 250 non-franchised offices, Aerotek's 8,000 internal employees serve more than 300,000 contract employees and 18,000 clients every year. Aerotek is an Allegis Group company, the global leader in talent solutions. Learn more at Aerotek.com.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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