Job Information
Iowa Department of Administrative Services Secretary 2 (Meat & Poultry Inspection Bureau) in Des Moines, Iowa
Secretary 2 (Meat & Poultry Inspection Bureau)
Print (https://www.governmentjobs.com/careers/iowa/jobs/newprint/4672354)
Apply
Secretary 2 (Meat & Poultry Inspection Bureau)
Salary
$40,289.60 - $58,988.80 Annually
Location
Des Moines - 50319 - Polk County, IA
Job Type
Full-time
Job Number
25-00733
Agency
009 Iowa Department of Agriculture and Land Stewardship
Opening Date
09/25/2024
Closing Date
10/9/2024 11:59 PM Central
LinkedIn Tag
#LI-POST
Point of Contact
Kathryn R Polking, Bureau Chief, Meat and Poultry Inspection Bureau (kathryn.polking@iowaagriculture.gov)
Description
Benefits
Questions
Job Description
The approximately 345 employees of the Iowa Department of Agriculture and Land Stewardship (https://iowaagriculture.gov/) (IDALS) are responsible for a wide range of programs that affect the quality of life of every Iowan. Both Iowans living on the farm and those in our towns and cities are impacted almost daily by the work of the Department.
TheMeat & Poultry Inspection Bureau (https://iowaagriculture.gov/meat-poultry-inspection-bureau) is recruiting for a full-time Secretary 2 position, working from the Bureau’s main office at the Wallace State Office Building, Des Moines, Iowa. The successful candidate will provide administrative support to the Bureau’s mission of inspecting locker plants, small packing plants, and other meat processing facilities to ensure compliance with food safety and animal handling standards under the Iowa Meat and Poultry Inspection Act.
Essential Duties
Provides administrative support to the Bureau Chief and office staff, answers main phone line, directs calls and visitors, processes incoming and outgoing mail, and manages Bureau's main email inbox.
Receives, organizes and files reports from staff, tracks completion of reports and required training, and sends reminders to staff on missing reports.
Compiles and organizes data received into spreadsheets, reports key information to federal counterparts, and ensures completeness.
Inventories supplies, receives requests from office and field staff, researches cost-effective sources and completes purchase requests.
Maintains electronic and hard copy plant files, starts new files for prospective new facilities, shreds documents and closes files for withdrawn facilities according to Bureau policy.
Manages plant licensing process, including maintenance of licensing database, processing of licensing applications and grants of inspection, and yearly renewals.
Assists in maintenance of labeling tracking logs and database; copies or destroys label information as directed for new submissions or rescinded labels.
Serves as a backup to assist staff with simple tasks involving navigation and use of Workday system and other computer programs.
The preferred candidate would:
Possess excellent oral and written communication skills, and demonstrate the ability to maintain cordial professional relationships with staff, other agencies, and industry representatives.
Be independent and motivated, able to work successfully and efficiently from the office or home without extensive supervision, and quickly master new duties and procedures.
Have experience in collection and management of data, manipulation of Excel and Access files, and reporting of consolidated information to outside agencies.
Be familiar with procedures for inventory and ordering of supplies, including research on pricing and working with vendors to ensure correctness of special-order purchases.
Possess a good working knowledge of Microsoft Office programs and other common software, sufficient to both complete administrative tasks and assist other staff with simple tasks and troubleshooting of these programs.
Possess a strong working knowledge of the state’s Workday personnel management system or similar systems, sufficient to provide guidance and support to Bureau staff on simple tasks.
Applicants may attach a cover letter and resume to their application. Application materials can be uploaded in the Attachments Section during the application process
As an employee of IDALS you are a State of Iowa employee and eligible for a comprehensive benefits package that includes:
Low out of pocket, high quality family medical insurance as low as $205.00 per month, single as low as $61.00 per month
Dental insurance is free for single and $46.00 per month for family coverage
$20,000 basic life insurance at no cost, voluntary supplemental life for an additional cost, and long term disability insurance at no cost
Exceptional retirement package includes IPERS (Iowa Public Employee Retirement System) which is a fixed income or defined benefit pension plan
In addition to IPERS a deferred compensation plan (similar to a 401K) with a state match of up to $75.00 per month
Paid leave includes – 9 holidays, sick, vacation, military leave, and jury duty leave
To learn more about benefits available as a State of Iowa Employee click here (https://das.iowa.gov/human-resources/employee-and-retiree-benefits/employees) to visit the web page.
Selectives
N/A
Minimum Qualification Requirements
Experience equal to two years of full-time general office work, one year of which must have involved secretarial or related administrative support duties;
OR
post high school course work in an accredited secretarial, business, or closely related curriculum may be substituted for the required experience on a month-for-month basis;
OR
completion of thirty (30) semester (or equivalent) hours of undergraduate college level course work may be substituted for the one year of required general office experience;
OR
certification from the State of Iowa Administrative Assistant Certificate Program will substitute for six months of the required experience;
OR
employees withcurrentcontinuous experience in the state executive branch that includes the equivalent of one year of full-time work as a Secretary 1.
For additional information, please click on thislink to view the job description. (https://das.iowa.gov/sites/default/files/hr/documents/class_and_pay/JobClassDescriptions/Secretary2-00026-90026.pdf)
Additional Qualification Requirements
Typing Requirement:Applicants may be required to have the ability to type 40 wpm net. If included in the Minimum Requirements of this job vacancy, you must provide verification of your typing score prior to the closing date of this vacancy. (Click here for more details about the typing test.) (https://das.iowa.gov/human-resources/state-employment/typing-test-information)
Why Choose the State of Iowa?
At the heart of our commitment to excellence is a dedication to our most valuable asset – our employees. Discover the outstanding benefits that set us apart as an employer of choice.
Our Robust Benefits Package Includes:
Competitive Compensation:
Enjoy a competitive salary that reflects directly on your skills and expertise.
Keep in mind, your wage is just one part of your total compensation. Unlock the complete value of your employment with the State of Iowa by using our user-friendlyTotal Compensation Calculator (https://das.iowa.gov/media/3773/download?inline) .Gain insights into your comprehensive annual compensation, including salary and State-provided benefits.
Health and Wellness:
Prioritize your well-being with our comprehensive health plans, including medical, dental, and vision coverage. Enjoy the peace of mind knowing that the State of Iowa covers 90% of the premiums, providing you and your loved ones with excellent coverage at a remarkably low cost.
Retirement Planning:
We are proud to offer the Iowa Public Employees Retirement System (IPERS). A defined benefit plan, IPERS benefits are guaranteed for life, meaning once you retire, you will receive the same monthly benefit for the remainder of your life (once vested). We invest in your long-term financial well-being, so you can retire with peace of mind.Click here to learn more about IPERS (https://ipers.org/members) .
Paid Time Off:
Life is unpredictable, and at the State of Iowa, we understand the importance of work-life balance. Our leave policies, including paid holidays, vacation, and sick leave with unlimited accrual, ensure you have the flexibility you need for personal and family matters.
Professional Development:
Elevate your career with continuous learning opportunities. We support your growth through training programs, workshops, and tuition reimbursement.
Employee Assistance Program (EAP):
We care about your well-being beyond the workplace. Access confidential counseling, resources, and support through our Employee Assistance Program.
Diversity and Inclusion:
Be part of a diverse and inclusive workplace that embraces all backgrounds and perspectives. We believe diversity is a strength that drives innovation.
Join Us - Elevate Your Career:
Ready to elevate your career with the State of Iowa?Click here (https://iowa.attract.neogov.com/recruitment/p/benefits) to explore more about our unparalleled benefits and discover what makes us unique. Your success is our priority!
01
Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability?
Please read all questions and answers thoroughly and make sure you understand them completely.Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question.Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa.
Yes - I understand and agree.
No
02
PLEASE READ CAREFULLY
Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq?
No - I have NOT filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq
Yes - I HAVE filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq
03
Do you have experience equal to two years of full-time general office work, one year of which must have involved secretarial or related administrative support duties?
Yes
No
04
How many months of COMBINED post high school course work in an accredited secretarial, business, or closely related curriculum AND full-time clerical work experience do you have?
Less than six months of the combined identified education and work experience
Six months to less than one year of the combined identified education and work experience
One year to less than two years of the combined identified education and work experience
Two years or more of the combined identified education and work experience
05
If you have completed the certification from the State of Iowa Administrative Assistant Certificate Program, how many months of full-time clerical work experience do you have?
Not applicable - I have not completed the State of Iowa Administrative Assistant Certificate Program
No experience to less than six months of the identified experience
Six months to less than one year of the identified experience
One year to less than one and a half years of the identified experience
One and a half years or more of the identified experience
06
If you are a CURRENT employee for the State of Iowa (executive branch): How many months do you have of current continuous experience in the state executive branch that includes full-time work experience in the classification of Secretary 1?
Not applicable - I am not an employee for the employee for the State of Iowa (executive branch
Less than one year of work experience in the classification of Secretary 1
One year or more in the classification of Secretary 1
07
Have you completed a minimum of 30 semester hours of college level course work to substitute for one year of general office experience?
Yes, I have 30 semester hours of college level course work.
No, I do not have 30 semester hours of college level course work
Required Question
Agency
State of Iowa
Agency
009 Iowa Department of Agriculture and Land Stewardship
Address
Wallace State Office Building
502 E 9th St
Des Moines, Iowa, 50319
Website
http://www.iowaagriculture.gov/
Apply
Please verify your email addressVerify Email