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PRAIRIE LAKES AEA Accounts Payable Specialist in Fort Dodge, Iowa


Two-year degree with emphasis in accounting preferred, high school diploma required.


Minimum of two years business office experience, preferably with accounts payable and purchasing responsibilities.


  • Prepare all agency purchase orders.
  • Responsible for maintenance of the purchase order system from requisition to distribution of completed purchase orders.
  • Responsible for placing all orders.
  • Communicate and work with office secretaries throughout the entire purchasing process.
  • Assure receipt of goods and services before payment.
  • Verify accuracy of bills with the appropriate personnel before payment.
  • Follow up on outstanding purchase orders with employees and vendors.
  • Responsible for education and training of users on the purchase requisition system.
  • Maintain vendor file for accounts payable including adding vendors as needed.
  • Maintain up to date W-9s for vendors as needed.
  • Prepare and verify 1099 information and process 1099 forms.
  • Answer questions and receive information from vendors/agency staff regarding purchase orders.
  • Input and maintains scanning system, Laserfiche.
  • Process all expense reimbursement claims for staff.
  • Backup to accounts receivable and cash receipts process.
  • Assists with annual physical inventory counts.
  • Maintenance and upkeep of copiers and printers including coordinating service calls and assuring adequate supplies on hand.
  • Update and order forms and supplies utilized in the business office.
  • Assists with annual audit.
  • General accounting assistance.
  • Willingness to work extended hours to meet deadlines during peak workload periods.
  • Punctual attendance is vital and vacations must be coordinated.
  • Maintain harmonious working relationships with internal business partners.
  • Must be accurate, timely, detail oriented; possess strong analytical and problem - solving ability, be self-motivated with the ability to multitask in an environment with frequent deadlines.
  • Consistently demonstrate the ability to identify and solve complex issues.
  • Strong interpersonal skills and the ability to effectively communicate and provide excellent customer services.


  • Contributes to a positive and productive work, learning and team environment
  • Believes in, advocates for, understands, supports and delivers the priority work of the AEAs, Iowa Public and Accredited Schools, the Iowa Department of Education and Prairie Lakes AEA
  • Focuses upon agency and team efforts to deliver equitable, efficient and effective educational services that prepare Iowa children for a life well-lived
  • Anticipates and responds to needs, requirements and expectations of clients resulting in acceleration, inspiration and innovation
  • Demonstrates effective verbal, non-verbal, written, listening and visual communication
  • Possesses effective interpersonal, collaboration, facilitation skills and is committed to relationships and partnerships, within and outside of the agency
  • Exhibits self-motivation, reliability, organization, detail and quality and engages in continuous improvement of professional practice to build skills needed to perform job duties and meet agency goals and expectations
  • Manages time effectively so that timelines are met and improved results are evident in learning, professional capacity and system effectiveness
  • Problem solves by utilizing data-based decisions, preventing and resolving conflicts and providing comprehensive, high quality solutions
  • Works with integrity and maintains confidentiality
  • Models and integrates technology into daily work
  • Leads professional development for at least one course, internally, externally or both
  • Understands other duties and responsibilities may be assigned, according to current needs of the agency or districts served


  • Ability to travel between schools and sites served
  • Normal, routine levels of activity related to bending, carrying, climbing, hearing, lifting, reaching, sitting, standing, vision and walking, and may also involve above-average levels of activity at times that cant always be anticipated