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Glenwood Community School District Payroll and Benefits Administrative Assistant in Glenwood, Iowa

Payroll and Benefits Administrative Assistant JobID: 1609

  • Position Type:

    Secretarial/Clerical/ Administrative Assistant

  • Date Posted:

    10/11/2024

  • Location:

    Glenwood Community School District Central Office

  • Date Available:

    Immediately

  • Closing Date:

    Until Filled

       The Glenwood Community School District is currently accepting applications for a Payroll and Benefits Administrative Assistant at the Central Office. This position would start immediately. The starting wage is $19.22/hr. This is a full-time 12 month position with benefits.

GLENWOOD COMMUNITY SCHOOL DISTRICT

PAYROLL & BENEFITS ADMINISTRATIVE ASSISTANT

CLASSIFIED STAFF JOB DESCRIPTION

Position: Payroll & Benefits Administrative Assistant

Qualifications:

  • High school diploma required: associate degree preferred.

  • Knowledge of basic computer word processing, spreadsheet & bookkeeping.

  • Ability to apply public relations skills effectively.

  • Utilize oral and written channels of communication effectively.

Reports To: Chief Financial Officer

Consults With: Superintendent, Administrators, Central Office Personnel, & district wide staff

Position Goal: To complete detailed work and to coordinate other matters essential to the efficiency and effectiveness of the district office

Performance Responsibilities:

  • Assist with comprehensive payroll processing twice per month – 11th and 25th.

  • Ensures timely and accurate filing of payroll tax deposits with the Internal Revenue Service (IRS) and Iowa Department of Revenue

  • Assists with preparation & submission of the monthly, quarterly, and annual reports including but not limited to IRS 941s, Unemployment, Medicaid, BLS, and others as needed.

  • Processes required cash receipts and journal entries for payroll monthly.

  • Adds new employees & inactivates terminating employees to software applications including Software Unlimited Payroll, TMS, & Frontline.

  • Serves as subject matter expert for the TMS time management system.

  • Administers accurate employee leave benefits using TMS and Frontline.

  • Assists in administration of Absence Management using the Frontline HR system.

  • Administers payroll processing of employee retirement benefits for IPERS & 403 b plan.

  • Administers payroll processing of employee insurance benefit deductions including health, dental, vision life, long term disability and flexible spending accounts.

  • Serves as onboarding, enrollment, and offboarding lead for all benefits including: health insurance, dental insurance, vision, critical illness & accident policies, flexible spending (FSA), and life insurance for all employees.

  • Serves as district point of contact for policy and benefit inquiries for all employees.

  • Assists with ensuring accuracy of annual contracted compensation and hourly pay rates

  • Annual preparation and distribution of W-2’s, 1095’s and other required tax reporting.

  • Completes verification of employment reports as needed.

  • Answers telephone calls & emails providing customer service to employees & retirees.

  • Performs other duties as assigned.

Terms of Employment: Twelve-month position.

Salary shall be subject to annual review and modification by the Glenwood Board of Education.

Evaluation: Performance will be evaluated in accordance with the Board’s policy on Classified Staff Evaluation.

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