UnityPoint Health Buyer in Grimes, Iowa
Responsible for the execution of critical sourcing strategies through development of key partnerships to drive value and significantly impact bottom-line profitability while aligning regional supply chain process with global supply chain strategy. The Buyer is responsible for sourcing and purchasing supplies, capital equipment and services requested by the facilities. This position works within their service lines assigned to ensure contract compliance, standardization and assist in the procurement process. The buyer is also responsible for customer service and responsiveness to their customer’s needs. Reviews and process requistioners to ensure product and services purchased are at the best delivered price supporting system standardization and contract maximization. Supports CQVA and value analysis teams. The scope of this role includes some level of involvement with the following functions: procurement, invoice accuracy, capital equipment and projects, freight and contracting. This position will support the strategic objectives of UnityPoint Health and collaborate with customers, supply chain, finance, clinical and non-clinical leaders and staff across the entire system.
Demonstrates initiative to continually improve quality and value to the customer. Participates actively in process improvement projects.
Performs strategic analysis on suppliers and supplier proposals; source and recommend suppliers; identify and implement improvements to supply chain using research, supplier relationships, industry knowledge and best practices (i.e., cost savings, new technologies and Innovations , and operating efficiencies.)
Reviews purchase requisitions for item master and non-file items for completeness, clarity, detail, contract compliance, inclusion in the item master, vendor listed the best source, Owens & Minor distribution opportunities, and correct data. Edits or rejects requisitions to assure that adequate information is indicated. Responsible for placing purchase orders and the overall management of the purchase order.
Utilizes order confirmation tools to ensure accurate placement and estimated delivery dates of all orders.
Expedites delivery of products/services/equipment as required.
Coordinates and recommends to end user most prudent, cost-effective purchase.
Participates in item master management across all areas of responsibility, including working with senior buyers in maintaining accurate pricing, catalog numbers, unit of measures, etc.
Develops a relationship with the customer/department served. Understands customers’ goals, work flow, and services provided. Interacts with appropriate department representative to determine specific requirements for various supplies and equipment. Recommends cost reductions.
Develops product knowledge about the commodities purchased. Searches for and investigates alternative sources of supply. Is aware of group purchasing contracts.
Continuously looks for cost savings opportunities for lowering medical center costs and utilization costs. Collects data to document cost savings and reports results monthly. Contributes to cost containment effort by evaluation of prices, terms, quantity discounts, quality, and services to assure the most cost-effective purchases.
Works in conjunction and collaboration with local Affiliate teams on capital projects and renovation projects. Coordinates obtaining quotes, providing contract direction, reviewing specifications with staff, manufacturers, vendors and placing Purchase Orders.
Researches processes related to invoice and material discrepancies, payment issues with vendor and Accounts Payable and those included in the process. Coordinates with contracting, departments, receiving personnel, vendors, and accounts payable to resolve problems encountered with invoices or delivery of the order, including resolution of “credit holds”.
Recommends to the Manager Central Procurement or Senior Buyer, procedures and processes to improve performance that result in planned predictable performance in the procurement function.
Supports CQVA and Value Analysis Teams. Position responsibility may vary based on assignment. May be involved in research, sourcing, cost analysis, savings tracking, coordinating product samples and evaluations, conversion of data in Lawson.
Communicates professionally and effectively with internal and external customers to discuss product specifications, monitor required inventory levels, evaluate new products and make recommendations regarding acquisitions. Serves as a resource to obtain product information and pricing.
Evaluates procurement activities for opportunities to add new items, create or edit templates to improve processes for requistioners.
Demonstrates knowledge of standards of compliance for accreditation and regulatory agencies, purchasing law and regulations.
Evaluates purchasing patterns and makes recommendations on product standardization opportunities.
Works with Expeditor, Product Line Coordinator and Contracting for product substitutions and replacements.
Demonstrates an ability to successfully complete large, complex projects and be able to negotiate and build consensus among groups or individuals with diverse interests and function effectively as a team leader in a team environment.
Manages open PO reports on a regular basis to keep minimal.
Develop and maintain vendor performance records and make recommendations for corrective action where required.
Supports Clinical Managers and Directors with information on forecasts, trends, and capital budgeting.
Works with Data Integrity and Governance and Inventory Control staff across the system to collaborate on for ERP maintenance and product conversion.
Negotiates with vendors to obtain the best value for money expended.
Provides education and acts as a resource to end users in Lawson.
Provides input to planning and program development consistent with departmental and organizational goals.
Demonstrates an ability to complete projects and be able to build consensus among groups or individuals with diverse interests and function effectively as a team leader in a team environment.
Three (3) years of experience in the functional area of responsibility is required.
Proficient with business tools such as Microsoft Word, Excel, and Outlook, Project, Visio, and Access preferred.
Ability to work in a team as well as an individual, including the ability to prioritize workload, meet deadlines on a consistent basis, multitask, and work in a fast-paced office environment.
Works harmoniously with others to get a job done; responds positively to instructions and procedures; able to work well with staff, co-workers, peers and managers; shares critical information with everyone involved in a project; works effectively on projects that cross functional lines; helps to set a tone of cooperation within the work group and across groups; coordinates own work with others; seeks opinions; values working relationships; when appropriate facilitates discussion before decision-making process is complete.
Intense attention to detail and follow-through; ensures accuracy and carefully monitors own work; self-directed and able to achieve desired results independently.
Strong project management skills with demonstrated ability to meet or exceed aggressive project deadlines with professionalism; establishes high standards and measures; is able to maintain high standards despite pressing deadlines; does work right the first time and inspects own work for flaws; considers excellence a fundamental priority.
Writes and speaks effectively; states own opinions clearly and concisely; demonstrates openness and honesty; listens well during meetings and feedback sessions; explains reasoning behind own opinions; asks others for their opinions and feedback; asks questions to ensure understanding; exercises a professional approach with others using all appropriate tools of communication; uses consideration and tact when offering opinions.
Anticipates problems; sees how a problem and its solution will affect other departments; gathers information before making decisions; weighs alternatives against objectives and arrives at reasonable decisions; adapts well to changing priorities, deadlines and directions; works to eliminate all processes which do not add value; is willing to take action, even under pressure, criticism or tight deadlines; takes informed risks; recognizes and accurately evaluates the signs of a problem; analyzes current procedures for possible improvements; notifies supervisor of problems in a timely manner.
Demonstrated high degree of flexibility and quick response time to both internal and external customers; remains open-minded and changes opinions on the basis of new information; performs a wide variety of tasks and changes focus quickly as demands change; manages transitions from task to task effectively; adapts to varying customer needs.
Ability to scan an ever-changing, complex environment in anticipation of emerging crises and opportunities. Develop well-informed advice and strategies that reflect the strategic direction of the department.
Demonstrated competitive drive that results in breakthrough improvements in the department; makes constructive suggestions; prepares for problems or opportunities in advance; undertakes additional responsibilities; responds to situations as they arise with minimal supervision; creates novel solutions to problems.
Medical product knowledge required.
Knowledge of regulatory and accreditation requirements is mandatory.
Associate of Arts degree in related field.
Experience in excess of 3 years may be substituted for education.
Requisition ID: 2018-50157
Street: 1601 SE Gateway Drive
Name: 9010 UnityPoint Health System Services
FTE (Numeric Only; Ex. 0.01): 1.0
FLSA Status: Non-Exempt
Scheduled Hours/Shift: 8-430
External Company URL: http://www.unitypoint.org