Job Information
Johnson County Iowa Board Executive Director in Iowa City, Iowa
Board Executive Director
Salary
$106,862.60 - $128,234.86 Annually
Location
Iowa City, IA
Job Type
Full-time
Job Number
00803
Department
Board of Supervisors
Opening Date
09/13/2024
Closing Date
9/29/2024 11:59 PM Central
Description
Benefits
Definition & Duties
Under general direction from the Board of Supervisors, provide administrative guidance to the Board of Supervisors and ensure effective operation of the Board Office. In consultation with the County Attorney’s Office, ensure compliance with the Code of Iowa. Manage Board Office and specific projects as assigned by the Board. Direct Board Office daily operations including grants administration and compliance; local foods; communication and outreach efforts; diversity, equity, and inclusion; capital projects; and Historic Poor Farm. Direct Board Office projects, budgets, and strategic initiatives. Serve as the Board’s confidential liaison regarding the administration of Board policies and procedures and advise the Board on administrative matters and policy issues. Act as the Board’s representative, as assigned. Ensure compliance with open meetings and public records requirements
Knowledge of & Ability to
Principles and practices of public administration, project management, employee and labor relations, and county government
General legislative procedures at the local, state, and federal level
Informational research techniques and procedures
Public and media relations, public speaking
Basic governmental accounting and budgeting practices
Office management policies and procedures
Continuous improvement principles
Basic and routine legal procedures and principles, and parliamentary procedures
English language including grammar, spelling, sentence structure, vocabulary; and punctuation
Writing, editing, and proofreading skills
Ability to:
Develop, interpret, apply, and articulate board office staff departmental policies and procedures
Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias
Conduct research; collect and analyze data; prepare, organize, and keep accurate reports, documents, files and records; and make data-informed decisions and recommendations
Organize and prioritize multiple responsibilities and competing priorities
Be detail-oriented when working with documents, information, and timelines
Maintain confidentiality and security of information as appropriate
Recruit, hire, train, motivate, manage, evaluate, and discipline staff in accordance with County employment policies
Apply conflict resolution skills on a wide range of issues with internal and external customers and members of the public
Provide customer service that is courteous and responsive
Handle moderate to high levels of stress, meet deadlines and solve problems appropriate to the position
Use a computer for the purposes of word processing, data entry, spreadsheets, presentations, email, and the internet
Operate common office equipment such as calculators, postage machines, photocopiers, multi-line telephones, and scanners
Communicate effectively, orally and in writing, to individuals and groups, in formal and non-formal situations
Follow complex oral and written instructions
Organize and present facts, ideas, and opinions clearly and concisely, orally and in writing, formally and informally
Have clarity of speech and hearing which permits effective communication
Have sufficient vision which permits moderate production and review of a wide variety of materials both in electronic and hardcopy forms
Have sufficient manual dexterity to make handwritten notations and which permits moderate use of a keyboard and mouse
Stand, sit, squat, stoop, kneel, bend, twist, crouch, climb, reach, and use a step stool
Occasionally lift, push, pull, and/or move up to 25 pounds
Have sufficient personal mobility to complete work at various locations
Work a flexible schedule, which includes evenings and additional time as needed
Minimum Education, Training & Experience & Special Requirements
Bachelor’s degree in public administration or related field AND five (5) years of professional administrative experience including three (3) years of supervisory experience; or any equivalent combination of education and experience which provides the required knowledge, skills and abilities. Government experience and Master’s degree preferred.
Special requirements: Must pass background check. Valid driver’s license and insurable under county liability coverage. May also require use of personal vehicle for official business.
Specific Duties
To be performed satisfactorily with or without reasonable accommodation
The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required and assigned.
Direct Board Office operations and supervise Board Office staff.
Communicate regularly with Board members regarding issues affecting the County.
Establish and maintain effective working relationships with elected officials/department heads, staff, co-workers, other government entities, agencies, media representatives, vendors, consultants, contractors, and members of the public
Represent Johnson County and perform duties in a professional, responsible and trustworthy manner
Coordinate, staff, and attend meetings of the Board of Supervisors. Monitor and manage Board meeting agendas.
Direct preparation of meeting agendas, ensure agenda attachments are complete, ensure meetings agendas are posted, and ensure that open meetings and public records laws are followed.
Attend meetings of the Board. Ensure that meeting technology is sufficient to allow for public participation in public meetings, which includes livestreaming, closed captioning, disability accommodation, and remote video participation.
Consult regularly with the County Attorney’s Office to ensure compliance with the Code of Iowa in all matters including, but not limited to, posting of agendas, meeting protocols, and public bidding processes.
Ensure board policies and directions are carried out.
Coordinate, develop, and monitor contracts, agreements, and grants; ensure compliance and facilitate renewal or updating.
Respond to internal and external customer complaints and requests for information that are received by the Board Office.
Direct communication, public information, and public awareness strategies and efforts on behalf of the Board. Act as a County Public Information Officer.
Act as Americans with Disability Act (ADA) Title II Coordinator. Handle questions, complaints, accommodation requests, and issues regarding accessibility. Lead efforts toward achieving and maintaining County compliance with ADA regulations.
Coordinate the Board’s involvement in the Urban County Coalition (UCC) and participate in UCC meetings.
Coordinate the development, implementation, and maintenance of the Board’s strategic plan.
Prepare correspondence and reports, ensure Board response to received inquiries and follow up, as indicated.
Serve on internal County committees as the Board’s representative.
Coordinate development of the Board’s annual legislative priorities. Assist the Board in meeting legislative and policy setting priorities and responsibilities. Monitor state and federal legislation, administrative rules, and regulations that may affect the County.
Prepare administrative correspondence and reports, monitor Board response to inquiries and follow up when needed.
Coordinate and monitor contracts signed by the Board and ensure agenda placement when renewal or updating is needed.
Serve as the Board’s internal and external point of contact for agencies and organizations for County business matters.
Work with the County Attorney’s Office to ensure legal compliance in Board Office operations and responsibilities, such as contracts and agreements, bids and quotations, grants compliance, leases and licenses, open meetings, public records, and Americans with Disabilities Act.
Coordinate Board appointment process to County board and commissions.
Receive and review fireworks applications for Board consideration.
Oversee public information efforts on behalf of the County as requested.
Coordinate and participate in strategic planning with the Board of Supervisors to determine major goals and the means of accomplishing them. Monitor implementation and results.
Advise and assist the Board in meeting legislative and policy-setting responsibilities.
Initiate and participate in research; gather information regarding County administrative issues and provide analysis as well as recommendations to the Board.
Track Federal and State legislative procedures; facilitate determination of the Board’s annual legislative priorities.
Prepare and monitor the departmental budget.
At the Board’s direction, serve as the primary administrative staff for specific policy initiatives. With Board approval or direction, serve on committees.
At the Board’s direction, serve as the Board’s agent in real estate transactions.
Orient new Supervisors and provide administrative services to Board members.
Represent Johnson County and attend work-related meetings and professional development opportunities, stay informed of current trends, procedures, and practices in county government. Share information with the Board.
Perform all work activities in accordance with County policies, procedures, and safety practices.
Attend work regularly.
Resume and cover letter must be attached to online application.
For questions regarding this position please contact Human Resources at humanresources@johnsoncountyiowa.gov
Employee Benefits
The following is a summary of benefits for full-time, non-bargaining County employees. Benefits, privileges and duties for employees covered under a collective bargaining agreement may vary depending on specific contract provisions.
Compensation
Employees serve a six-month probationary period and are eligible for meritorious performance compensation increases based upon performance evaluations. Across the board compensation increases are considered by the Board of Supervisors, and are made effective July 1 annually.
Vacation
During 1st through 4th years: 3 working weeks
During 4th through 9th years: 4 working weeks
During 9th through 19th years: 5 working weeks
During 19th or later years: 6 working weeks
Holidays
12 paid holidays per year plus 2 personal holidays:
New Year's Day
Martin Luther King's Birthday
President's Day
Memorial Day
Independence Day
Juneteenth
Labor Day
Veteran's Day
Thanksgiving Day and day after
Christmas
Floating Christmas holiday
Sick Leave
Accrues at the rate of 18 days per year on a per-pay period basis to a maximum accrual of 120 days. After accumulation of 90 sick days, employees may convert sick leave to vacation on a 4:1 basis.
Parental Leave
A paid two-week (80 hour) paid parental leave is provided to full-time benefit eligible parents to allow for child bonding time. This includes child's birth, adoption, placement in the home or court appointed guardianship.
Wellness Program
Voluntary wellness activities, screenings, educational opportunities and incentives are offered throughout the year for employees and their families.
Employee Assistance Program
Employees and their families may contact Synchrony for free EAP counseling and referral services.
Health Care Coverage
Eligible employees may elect health care coverage the first of the month following one full month of employment.
Wellmark Blue Cross and Blue Shield of Iowa is the third party administrator for this self-funded plan
PPO with 90/10 in-network and 80/20 out-of-network co-insurance; $275 deductible single or $550 deductible family; $1000 out-of-pocket maximum single or $2000 out -of-pocket maximum family
Single coverage is $32/month for eligible full-time employees; family coverage is $112.00/month.
Dental Care Coverage
Eligible employees may elect dental care coverage the first of the month following one full month of employment. Single coverage is paid by the County for eligible full-time employees; family coverage is a cost between the County and employee.
Vision Care Coverage
Eligible employees may elect vision care coverage the first of the month following one full month of employment. Single coverage is paid by the County for eligible full-time employees; family coverage is a cost between the County and employee.
Flexible Spending
Eligible employees may set aside pre-tax dollars to pay for out-of-pocket health, dental and vision expenses that are not reimbursable through another source. Employees may also set aside pre-tax dollars for dependent care expenses.
Life Insurance
Eligible full-time employees are covered after 60 days of employment. Coverage is 1 times annualized compensation rounded up to the nearest thousand in group term life insurance and AD&D. Max covered salary $100,000.
*Supplemental Life Insurance
The County offers to all benefit-eligible employees additional life insurance coverage that may be purchased for employees, spouses and children at guarantee basis.
Long-Term Disability
Eligible full-time employees are covered after 60 days of employment. County provides up to 2 years of long term disability coverage at 66 2/3% of the employees wages as a result of injury, sickness or pregnancy; employees may opt to purchase additional coverage.
IPERS
Iowa Public Employee Retirement System is a mandatory defined benefit retirement plan designed to supplement both Social Security and private savings. Non law-enforcement employees contribute 6.29% and the County contributes 9.44%.
Deferred Compensation (457)
A deferred compensation plan is offered that provides tax advantages and an additional means in which to save for retirement with an easy payroll deduction. Employees may select from several companies offering deferred compensation. The County will match up to $40/biweekly, and employees are vested on day 1.
Discounted Bus Pass
Full-time and part-time employees are eligible to purchase discounted bus passes for Iowa City Transit and Coralville Transit for commuting to/from their jobs as Johnson County employees. Bus pass availability is subject to available funds and continuation of the program.
Johnson County is an affirmative action equal opportunity employer.
Women, minorities and elderly are encouraged to apply.
Agency
Johnson County
Address
913 S Dubuque St Suite 103 Iowa City, Iowa, 52240
Phone
319-356-6003
Website
https://www.johnsoncountyiowa.gov/
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