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Johnson County Iowa Elections Technician III in Iowa City, Iowa

Elections Technician III

Salary

$54,080.00 - $64,896.00 Annually

Location

Iowa City, IA

Job Type

Full-time

Department

Auditor/Elections

Job Number

00538

Closing

Continuous

  • Description

  • Benefits

Definition & Duties

Under general supervision, perform technical and clerical duties involving a variety of functions requiring considerable judgment relating to the procedures for conducting elections. Program, repair, and maintain voting equipment. Leads part time technicians in the testing and deployment of election equipment. Program, format, and proof ballots. Utilize a variety of elections systems and software. Provide training (online and in person) to precinct election officials

Knowledge of & Ability to

  • Mechanical and electronic principles

  • Basic office practices

  • Applicable federal, state, and local legislation and regulations

  • English language to include grammar, spelling, sentence structure, vocabulary, punctuation and proofreading skills

Ability to:

  • Diagnose, repair, and maintain election, voting, and computer equipment

  • Learn, apply, and articulate departmental policies and procedures

  • Perform duties and represent Johnson County in a professional, responsible, and trustworthy manner, avoiding bias and conflict of interest and the appearance of same

  • Maintain confidentiality and security of information as appropriate

  • Perform technical and clerical duties with a high degree of speed and accuracy

  • Process and maintain accurate records

  • Instruct and provide leadership to employees ensuring compliance with election laws, policies and procedures

  • Be detail oriented when working with documents and information

  • Use ingenuity and inventiveness in the performance of assigned tasks

  • Provide customer service that is courteous and responsive

  • Establish and maintain effective working relationships with appointed and elected officials, other employees, and members of the public

  • Use a computer for the purpose of data entry, database management, spreadsheets, word processing, presentations, email, and Internet

  • Interact effectively with persons from widely divergent backgrounds, interests, and points of view

  • Operate common office equipment such as calculators, fax and postage machines, photocopiers, scanners, printers, and multi-line telephones

  • Handle low to high levels of stress, meet deadlines, and solve problems appropriate to the position

  • Organize and prioritize multiple responsibilities

  • Organize and present factual information and ideas clearly and concisely in oral and written form

  • Follow oral and written instructions

  • Have clarity of speech and hearing which permits effective communication

  • Have sufficient vision which permits moderate to heavy production and review a wide variety of materials in hardcopy and electronic form

  • Have sufficient manual dexterity to make mechanical repairs and hand written notations and which permits moderate to heavy use of a keyboard and mouse

  • Have sufficient personal mobility to complete duties at various worksites

  • Stand, sit, walk, bend, twist, climb, stoop, kneel, crouch and squat and reach

  • Lift, carry and/or move up to 70 pounds

  • Work flexible schedule and overtime as required

Minimum Education, Training & Experience & Special Requirements

Bachelor’s degree AND one year related experience required; OR any equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities.

Special requirements: Valid driver’s license and insurable under county liability coverage. May require use of personal vehicle for official county business. Complete Level I State Election Administrators Training (SEAT) within 6 months and Level II SEAT within 2 ½ years. This position may require extensive night and weekend work when elections are underway. Must obtain Election Systems and Software (ES&S) Technician Certification at earliest practicable date.

Specific Duties

to be performed satisfactorily with or without reasonable accommodation

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

  • Maintain, diagnose, repair, program, and test voting equipment, computers, and other electronic devices used for elections; train and direct other personnel in the performance of these functions, and develop instruction manuals and other training aids.

  • Utilize elections software to program, design, format, and print ballots; proof ballots for accuracy and adherence to federal and state election laws.

  • Deliver or direct the delivery of voting equipment and computers used at polling places and satellite voting stations.

  • Act as a resource within the elections division for support of voting equipment, computers, and elections software.

  • Utilize statewide system to maintain voter registration records; process early voting requests; scan and attach documents; administer elections; maintain addresses, districts, and precincts; generate voter registration cards, labels, and reports; and update voting history.

  • Assist early voters at the Auditor’s Office and satellite voting locations; process vote-by-mail requests and mail ballots to voters; receive, organize, and reconcile returned voted ballots; and prepare materials for the Absentee and Special Voters Precinct Board.

  • Generate election and voter registration lists in paper or electronic form.

  • Maintain and reconcile an accurate inventory of unvoted ballots.

  • Maintain an inventory of supplies needed for each election. Assist with preparation and distribution of election materials and supplies.

  • Maintain elections information on the County website and social media sites as directed.

  • Plan, design, schedule and post social media content.

  • Assist with compilation and reporting of election results.

  • Produce and edit documents including but not limited to e-mails, memos, letters, reports, forms, and labels.

  • Assist in the training (online and in person) and leadership of temporary election workers.

  • Assist members of the public at the counter. Answer and route telephone, email, and in-person inquiries to the appropriate parties. Interpret, explain and answer operational and procedural questions.

  • Lead implementation of the Johnson County Community ID Program in accordance with program procedures, including issuing IDs, ordering supplies, performing basic equipment maintenance, and coordinating outreach with external organizations (including off-hour Community ID clinics).

  • Provide backup for Account Clerk IIs as assigned.

  • Participate in training and educational opportunities and work-related meetings as requested. Share information, improve systems and implement changes as directed.

  • Perform all work duties and activities in accordance with County and departmental/office policies, procedures, and safety practices.

  • Attend work regularly at the designated place and time.

Resume and cover letter must be attached to online application

Employee Benefits

The following is a summary of benefits for full-time, non-bargaining County employees. Benefits, privileges and duties for employees covered under a collective bargaining agreement may vary depending on specific contract provisions.

Compensation

Employees serve a six-month probationary period and are eligible for meritorious performance compensation increases based upon performance evaluations. Across the board compensation increases are considered by the Board of Supervisors, and are made effective July 1 annually.

Vacation

  • During 1st through 4th years of employment: 2 working weeks

  • During 5th through 9th years: 3 working weeks

  • During 10th through 19th years: 4 working weeks

  • During 20th or later years: 5 working weeks

Holidays

12 paid holidays per year plus 2 personal holidays:

  • New Year's Day

  • Martin Luther King's Birthday

  • President's Day

  • Memorial Day

  • Independence Day

  • Juneteenth

  • Labor Day

  • Veteran's Day

  • Thanksgiving Day and day after

  • Christmas

  • Floating Christmas holiday

Sick Leave

Accrues at the rate of 18 days per year on a per-pay period basis to a maximum accrual of 120 days. After accumulation of 90 sick days, employees may convert sick leave to vacation on a 4:1 basis.

Wellness Program

Voluntary wellness activities, screenings, educational opportunities and incentives are offered throughout the year for employees and their families.

Employee Assistance Program

Employees and their families may contact Synchrony for free EAP counseling and referral services.

Health Care Coverage

Eligible employees may elect health care coverage the first of the month following one full month of employment.

  • Wellmark Blue Cross and Blue Shield of Iowa is the third party administrator for this self-funded plan

  • PPO with 90/10 in-network and 80/20 out-of-network co-insurance; $275 deductible single or $550 deductible family; $1000 out-of-pocket maximum single or $2000 out -of-pocket maximum family

  • Single coverage is $32/month for eligible full-time employees; family coverage is $112.00/month.

Dental Care Coverage

Eligible employees may elect dental care coverage the first of the month following one full month of employment. Single coverage is paid by the County for eligible full-time employees; family coverage is a cost between the County and employee.

Vision Care Coverage

Eligible employees may elect vision care coverage the first of the month following one full month of employment. Single coverage is paid by the County for eligible full-time employees; family coverage is a cost between the County and employee.

Flexible Spending

Eligible employees may set aside pre-tax dollars to pay for out-of-pocket health, dental and vision expenses that are not reimbursable through another source. Employees may also set aside pre-tax dollars for dependent care expenses.

Life Insurance

Eligible full-time employees are covered after 60 days of employment. Coverage is 1 times annualized compensation rounded up to the nearest thousand in group term life insurance and AD&D. Max covered salary $100,000.

Long-Term Disability

Eligible full-time employees are covered after 60 days of employment. County provides up to 2 years of long term disability coverage at 66 2/3% of the employees wages as a result of injury, sickness or pregnancy; employees may opt to purchase additional coverage.

IPERS

Iowa Public Employee Retirement System is a mandatory retirement plan designed to supplement both Social Security and private savings. Non law-enforcement employees contribute 6.29% and the County contributes 9.44%.

Deferred Compensation (457)

A deferred compensation plan is offered that provides tax advantages and an additional means in which to save for retirement with an easy payroll deduction. Employees may select from several companies offering deferred compensation.

Discounted Bus Pass

Full-time and part-time employees are eligible to purchase discounted bus passes for Iowa City Transit and Coralville Transit for commuting to/from their jobs as Johnson County employees. Bus pass availability is subject to available funds and continuation of the program.

Johnson County is an affirmative action equal opportunity employer.

Women, minorities and elderly are encouraged to apply.

Agency

Johnson County

Address

913 S Dubuque St Suite 103 Iowa City, Iowa, 52240

Phone

319-356-6003

Website

https://www.johnsoncountyiowa.gov/

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