Job Information
Johnson County Iowa Office Assistant- Temporary in Iowa City, Iowa
Office Assistant- Temporary
Salary
$17.00 Hourly
Location
Iowa City, IA
Job Type
Temporary
Job Number
00811
Department
Human Resources
Opening Date
11/19/2024
Closing Date
12/1/2024 11:59 PM Central
Description
Benefits
Definition & Duties
Under supervision, performs routine and repetitive clerical tasks which can be readily learned such as filing, proofreading, inputting data, processing mail, scanning, completing standard letters and forms and typing dictated or otherwise drafted correspondence.
Knowledge of & Ability to
Current office practices and procedures
English language to include grammar, spelling, punctuation, sentence structure and vocabulary skills
Mathematical computations
Ability to:
Provide customer service that is courteous, and responsive
Represent Johnson County and perform duties in a professional, responsible and trustworthy manner
Establish and maintain effective working relationships with co-workers, supervisors, other departments, agencies and members of the public
Handle confidential employee and administrative information with tact and discretion
Be detail-oriented when working with documents and information
Keep accurate and organized records
Perform clerical tasks with a high degree of speed and accuracy
Operate common office equipment such as calculators, fax and postage machines, photocopiers, and multi-line telephones
Establish and maintain complex records and files, and prepare written reports from such information
Maintain confidentiality of information as appropriate
Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias
Organize and coordinate a wide variety of assignments, schedules, and supportive actions
Learn and apply basic employment law, county policies and procedures
Follow oral and written instructions
Organize and present facts, ideas, and opinions clearly and concisely, orally and in writing
Clarity of speech and hearing which permits effective communication
Have sufficient manual dexterity to make handwritten notations and which permits moderate to heavy use of a keyboard and mouse
Have sufficient vision which permits moderate production and review of a wide variety of materials both in electronic and hardcopy forms
Handle low to moderate levels of stress, meet deadlines and solve problems appropriate to the position
Lift, push, pull, and/or carry up to 25 pounds
Sit, stand, walk, climb, stoop, kneel, crouch, squat, bend, twist and reach
Have sufficient personal mobility to complete field work at various county facilities
Work flexible schedule and occasional additional time as needed
Minimum Education, Training & Experience & Special Requirements
High school graduate or equivalent with training in office administration AND 2 years of general office experience; or any equivalent combination of education and experience which provides the required skills, knowledge and abilities.
Special requirements: Valid driver’s license and insurable under county liability coverage. May also require use of personal transportation for official business.
Specific Duties
to be performed satisfactorily with or without reasonable accommodation
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Perform clerical support functions such as answering the telephone, preparing claims for payment, scanning, filing, photocopying, ordering supplies, processing mail, arranging displays and drafting correspondence.
Assist with the preparation of various reports.
Answer telephone calls and respond to questions; route calls, take messages and relay information to appropriate personnel.
Maintain files and HRIS data, track drug testing, and perform other record keeping duties.
Complete compensation and other surveys or requests for information.
Assist with HR-related projects and programs.
Perform all work duties and activities in accordance with County policies, procedures, and safety practices.
Attend work regularly at the designated place and time.
Employee Benefits
The following is a summary of benefits for full-time, non-bargaining County employees. Benefits, privileges and duties for employees covered under a collective bargaining agreement may vary depending on specific contract provisions.
Compensation
Employees serve a six-month probationary period and are eligible for meritorious performance compensation increases based upon performance evaluations. Across the board compensation increases are considered by the Board of Supervisors, and are made effective July 1 annually.
Vacation
During 1st through 4th years: 3 working weeks
During 4th through 9th years: 4 working weeks
During 9th through 19th years: 5 working weeks
During 19th or later years: 6 working weeks
Holidays
12 paid holidays per year plus 2 personal holidays:
New Year's Day
Martin Luther King's Birthday
President's Day
Memorial Day
Independence Day
Juneteenth
Labor Day
Veteran's Day
Thanksgiving Day and day after
Christmas
Floating Christmas holiday
Sick Leave
Accrues at the rate of 18 days per year on a per-pay period basis to a maximum accrual of 120 days. After accumulation of 90 sick days, employees may convert sick leave to vacation on a 4:1 basis.
Parental Leave
A paid two-week (80 hour) paid parental leave is provided to full-time benefit eligible parents to allow for child bonding time. This includes child's birth, adoption, placement in the home or court appointed guardianship.
Wellness Program
Voluntary wellness activities, screenings, educational opportunities and incentives are offered throughout the year for employees and their families.
Employee Assistance Program
Employees and their families may contact Synchrony for free EAP counseling and referral services.
Health Care Coverage
Eligible employees may elect health care coverage the first of the month following one full month of employment.
Wellmark Blue Cross and Blue Shield of Iowa is the third party administrator for this self-funded plan
PPO with 90/10 in-network and 80/20 out-of-network co-insurance; $275 deductible single or $550 deductible family; $1000 out-of-pocket maximum single or $2000 out -of-pocket maximum family
Single coverage is $32/month for eligible full-time employees; family coverage is $112.00/month.
Dental Care Coverage
Eligible employees may elect dental care coverage the first of the month following one full month of employment. Single coverage is paid by the County for eligible full-time employees; family coverage is a cost between the County and employee.
Vision Care Coverage
Eligible employees may elect vision care coverage the first of the month following one full month of employment. Single coverage is paid by the County for eligible full-time employees; family coverage is a cost between the County and employee.
Flexible Spending
Eligible employees may set aside pre-tax dollars to pay for out-of-pocket health, dental and vision expenses that are not reimbursable through another source. Employees may also set aside pre-tax dollars for dependent care expenses.
Life Insurance
Eligible full-time employees are covered after 60 days of employment. Coverage is 1 times annualized compensation rounded up to the nearest thousand in group term life insurance and AD&D. Max covered salary $100,000.
*Supplemental Life Insurance
The County offers to all benefit-eligible employees additional life insurance coverage that may be purchased for employees, spouses and children at guarantee basis.
Long-Term Disability
Eligible full-time employees are covered after 60 days of employment. County provides up to 2 years of long term disability coverage at 66 2/3% of the employees wages as a result of injury, sickness or pregnancy; employees may opt to purchase additional coverage.
IPERS
Iowa Public Employee Retirement System is a mandatory defined benefit retirement plan designed to supplement both Social Security and private savings. Non law-enforcement employees contribute 6.29% and the County contributes 9.44%.
Deferred Compensation (457)
A deferred compensation plan is offered that provides tax advantages and an additional means in which to save for retirement with an easy payroll deduction. Employees may select from several companies offering deferred compensation. The County will match up to $40/biweekly, and employees are vested on day 1.
Discounted Bus Pass
Full-time and part-time employees are eligible to purchase discounted bus passes for Iowa City Transit and Coralville Transit for commuting to/from their jobs as Johnson County employees. Bus pass availability is subject to available funds and continuation of the program.
Johnson County is an affirmative action equal opportunity employer.
Women, minorities and elderly are encouraged to apply.
Agency
Johnson County
Address
913 S Dubuque St Suite 103 Iowa City, Iowa, 52240
Phone
319-356-6003
Website
https://www.johnsoncountyiowa.gov/
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