Job Information
Johnston Community School District Administrative Assistant (part-time) - Ellipsis Campus in Johnston, Iowa
WORK HOURS: Monday - Friday, 7:30-11:30.m.
JOB SUMMARY: Provides administrative support to the JCSD Ellipsis program and serves as a direct liaison between the State of Iowa Department of Health and Human Services and Juvenile Court System to coordinate student services for residential students of the Ellipsis school program.
QUALIFICATIONS
High school diploma or equivalent
Associates degree preferred
Minimum of 2 years administrative experience
Experience with Macintosh/PC computer format including Google and Microsoft Suite applications
Infinite-Campus experience preferred
Excellent communication and customer service skills
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
Communicates with Ellipsis staff, Iowa Department of Health and Human Services, and State of Iowa personnel regarding student information
Coordinates enrollment for students entering, returning or leaving the Ellipsis program by accurately completing transition paperwork, processing transcripts, and maintaining records for residential students
Coordinates with comprehensive buildings regarding transportation, records, and communication involving residential students
Serves as a liaison between principal, staff, students and public
OTHER FUNCTIONS
Manages absence management and time clock systems for Ellipsis staff
Provides direction and support to substitute staff
Enters and maintains student data in Infinite Campus
Maintains inventory and order general office and school supplies
Ensures all purchases are ordered, received and reconciled according to district guidelines
Maintains positive and effective communication with school district personnel and Ellipsis staff and students
Composes administrative correspondence and completes reports
Maintains records of communications
Assists teachers and staff with preparation of instructional materials
Participates in professional growth opportunities related to position
Completes required training
Performs general office tasks and routines
Performs other duties and responsibilities as may be assigned
KNOWLEDGE, SKILLS & ABILITIES
Knowledge of educational services and State of Iowa Correctional and Health and Human Services
Working knowledge of general office equipment
Intermediate level of technology skills; proficient with Google and Microsoft Suite applications
Excellent communications skills, including virtual, telephone and written formats
Excellent interpersonal and collaboration skills
Excellent record keeping and documentation skills
Basic mathematical and accounting skills
Ability to work independently, meet deadlines, and problem solve with minimal supervision and direction
Ability to adapt to new and changing situations
Ability to contribute to creating and maintaining a positive work environment
Ability to maintain a high level of confidentiality
In evaluating candidates for this position, Johnston Community School District may consider a combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform the duties of this position.
PHYSICAL REQUIREMENTS & WORK ENVIRONMENT
Must be able to sit or stand for extended periods
Occasional lifting up to 20 lbs.
Work is performed in an indoor office setting at the JCSD Ellipsis Campus or other designated location
DISTRICT STATEMENT
Johnston Community School District is an equal-opportunity affirmative-action employer. It is the policy of the District not to illegally discriminate on the basis of race, national origin, religion, sex, disability, sexual orientation, gender identity, color, age, marital status in its employment and personnel practices. Johnston Community School District will provide reasonable accommodations to qualified individuals with disabilities.
There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy, please contact the Director of Human Resources, 6510 NW 62 nd Ave, Johnston, IA 50131, 515-278-0470.
Primary Location ELLIPSIS
Salary Range $18.94 - $23.15 / Per Hour
Shift Type Part-Time