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Alliant Energy Administrative Assistant II in Marshalltown, Iowa

Bring YOUR energy to Alliant Energy!

At Alliant Energy, our purpose is to serve customers and build stronger communities. We are passionate about powering beyond the market challenges of today, while powering what's next in energy. When our employees say "I am energy", it means they take pride in the work we do when disaster strikes, as well as all the days in between. We want you to be safe, happy and healthy. That's why we prioritize safety, offer volunteer opportunities and provide competitive pay, comprehensive health and retirement benefits, tuition reimbursement and paid time off.

Job Summary

Be apart of this rewarding opportunity at Alliant Energy! In this role you will provide high level administrative support for one or more people, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the company's operations, procedures, and people. Ensuring smooth and effective office operations by performing work that is highly varied and generally administrative across the IPL Operations organization. Handling confidential matters with discretion. Acting as a resource for leaders and employees, having a breadth of knowledge in multiple subjects. Hold strong communication, interpersonal, administrative skills and a broad understanding of company operations, procedures, and personnel. Compiles and analyzes basic information for inclusion in reports or presentation materials, prepares charts, graphs, or tables.

  • Work hours: 7:00am-3:30pm (with flexibility)

  • May be required to work outside of regular work hours on occasion

  • Travel may be required

What you will do

  • Develops and/or maintains moderately complex computer applications, including documents, forms, spreadsheets, charts, graphics, and presentations, and databases. Establishes and maintains supervisor and/or business group filing system for business records. May provide back-up administrative support to other business groups or company executives.

  • Corresponds and maintains positive and effective relationships with internal personnel, outside agencies, vendors, and other organizations. Handles a variety of information requests, and gives and takes messages for supervisor and business group.

  • Utilizing appropriate judgment, opens, reviews, and routes mail; handles and composes administrative correspondence, such as emails, letters, memos, reports, and summaries, including some of a sensitive nature. Transcribes meeting notes, business documentation, and handwritten information, and proofs documents. Processes confidential information and documents, and handles confidential matters with discretion.

  • Coordinates business travel arrangements, including itinerary, registration, transportation, and accommodations. Arranges and coordinates internal and external meetings, including meeting materials, facility, equipment, and technology arrangements.

  • Performs special projects as assigned, including coordinating, preparing and assisting with reports and summary information, including operating reports and strategic plans, assisting with budgets, and the research and compilation of information.

  • Assists supervisor and business group to achieve company financial goals by scrutinizing expenditures for errors and/or identifying avenues to reduce expenses. Processes invoices, vouchers, requisitions, and expense reports for supervisor and business group. May monitor business group performance against budgets and work with financial analysts to review business group expenditures and financial outlooks.

Education Requirements

  • Associate Degree Emphasis in word processing, clerical support, administrative support or related area Preferred

Required Experience

  • 3 years of related experience

Preferred Experience

  • Experience supporting multiple business groups or supervisors

Knowledge, Skills, and Abilities

  • Demonstrated intermediate to advanced proficiency in the use of office equipment and computer software (Word, Excel, PowerPoint, Outlook). Intermediate to advanced knowledge of internet web browsers. Knowledge of Microsoft SharePoint preferred. Knowledge of Adobe Acrobat (PDF) software preferred.

  • Proficient and accurate typing skills required.

  • Demonstrated effective interpersonal, verbal, and written communication skills.

  • Intermediate to advanced proficiency in grammar, spelling, punctuation, proofreading.

  • Ability to perform accurately and effectively in a timely manner.

  • Ability to handle confidential matters discreetly.

  • Effective planning and organizational skills.

  • Ability to carry out duties with minimal supervision.

  • Works in a diverse and inclusive environment.

Key Skills

  • • Asset Protection • Business Process Improvements • Critical Incident Training • Physical Security Management • Regulatory Compliance • Scenario Planning • Security Governance • Security Management • Stakeholder Management • Vendor Management

Our people are passionate about what they do, the product they sell, and the customers they serve. If you're looking for an opportunity to be a part of a work family that values collaboration, innovation and dedication, we're the right company for you.

It's not just what we do; it's how we do it.

Live Safety. Everyone. Always | Make Things Better | Care For Others | Do The Right Thing | Act For Tomorrow | Think Beyond. Be Bold

Alliant Energy is committed to providing an inclusive work environment for all and is proud to be an Equal Opportunity Employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or any other basis prohibited by law.

All candidates selected for employment with Alliant Energy will be required to successfully complete a drug screen and background check.

Disclaimer:

The above information on this description has been crafted to indicate the general nature and level of work performed by employees within this classification. It is not crafted to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

Alliant Energy and subsidiaries is an equal opportunity employer that values diversity in the workplace. Applicants in need of a reasonable accommodation for any part of the hiring process, please email talent@alliantenergy.com.

It's an exciting time to join Alliant Energy! Our innovative thinking and fresh, sustainable approach to energy sets us apart. If you're looking for a place that values diverse backgrounds, offers flexible work options and wants to build better communities and a better tomorrow, consider a career with Alliant Energy.

At Alliant Energy, our employees make a difference by delivering an essential service for our customers and communities every day. We care about our employees. We want them to be safe, happy and healthy.

Provide your resume and contact information to be considered for future openings.

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