Job Information
Okoboji Community School Dist Administrative Assistant in Milford, Iowa
REPORTS TO: Principal of Elementary
JOB GOAL: To organize all aspects of work assigned by the Principal, effectively collaborate with other District staff, and act as a communication link between District staff, parents, community members, vendors, and the Principal.
QUALIFICATIONS:
High school diploma or equivalent.
Vocational/technical school certification, AA degree, or BA degree. (Preferred)
Three to five years of successful experience as a secretary. (Preferred)
Strong communication, both written and oral skills, as well as strong interpersonal skills.
Proficient with Microsoft Office, Google, database applications, and business machines.
PERFORMANCE RESPONSIBILITIES/ESSENTIAL FUNCTIONS:
Perform various clerical work, including typing, proofreading, filing, checking information on records, and collecting and accounting for monies received.
Maintain student and staff records.
Sort, file, and distribute incoming and outgoing documents.
Facilitate incoming calls and schedule appointments for conferences, interviews, and other meetings.
Assist with the preparation of reports.
Assist with the efficient operation and accountability of the functions of the District.
Enter student information and attendance on the computer and prepare reports as assigned. Upload required student data and other information to the State Education Department or other agency as required by law or directed by the supervisor.
Maintain and update data and information through our school information system as needed, ie: change of address, phone, contact information, restrictions
Maintain a daily staff attendance log and the relevant records for substitute employees.
Perform secretarial services, including transcription, meeting management, direct responses to the public, and document and presentation development.
Maintain confidentiality of information.
Maintain a log of visitors to the school and implement our district wide entry procedures for all visitors.
Input purchase orders and requisitions.
Administer medications and first aid when necessary.
Assist other office staff in ensuring the smooth operation of daily functions.
Provide customer-friendly service through interaction with people at all levels of the school system and community.
Perform other job-related duties as assigned.
PHYSICAL REQUIREMENTS: The physical demands described here represent those that an employee must meet to perform the job's essential functions successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability to exert up to 20 pounds of force occasionally and/or up to 10 pounds of force as frequently as needed to move objects.
Ability to sit in one position for a prolonged period.
Ability to view computer screens or other monitoring devices for prolonged periods.
WORKING CONDITIONS: The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position is open until April 1, 2025. The official start date will be 8/4/25 but there will be a day or 2 in July as well. We will communicate that as needed.
[1] The statements contained herein describe the scope of responsibility and essential functions of this position but should not be considered to be something other than an all-inclusive listing of work requirements. Individuals may perform other duties as assigned. Nothing in this job description restricts management's rights to assign or reassign duties and responsibilities to this j b unless bound by a negotiated contract.