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Position Title:District Secretary

Location:Clear Creek Amana District Office (Oxford, IA)

Reports to: Sr. Executive Director of Schools

Job Summary: To provide administrative support for the District in a professional manner that provides a positive environment for students, staff and the general public.

Terms of Employment:12-month employee; Salary and benefits commensurate with experience

Essential Duties and Responsibilities:

• Reception assistance with answering phones, greeting visitors and directing them to the appropriate person or office.
• Provide support for Superintendent, Sr. Executive Director of Schools and Executive Director of Special Education
  • Assist with data entry, recordkeeping, coordinating meetings, preparing agendas, and travel arrangements.
  • Assist with Medicaid billing, purchasing and roster weighting for Special Education
• District office support:
  • Accounting and business operations support, including use of InTouch and general ledger coding
  • Assist technology with programming door access
  • Student registration through PowerSchools
  • Maintaining office supplies inventory and badge printing
• Substitute for Building Secretaries as needed
• Other duties as assigned

Qualifications:

In order to perform this job successfully, an individual must be able to perform each essential duty in a satisfactory manner. The requirements listed here are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Experience Required (Knowledge, skills, ability):

- - Quality (Projects a genuine concern for quality. Work is accurate, thorough and well organized. Uses time wisely. Seeks out and takes responsibility for additional projects.) Adheres to quality standards/procedures and frequently suggests quality improvement ideas. Develops systems and procedures to ensure high quality work. Consistently completes work on time. Encourages and develops practices for continuous improvement in work processes and systems. - Knowledge of Job (The job and job-related responsibilities are well understood and reflected in job performance; exhibits continuous improvement and ongoing learning) - Analytical Thinking/Independent Judgment (Effectively analyzes and solves problems. Makes high quality decisions in a timely manner. ) Self-reliant capacities to perceive, discern or make reasonable decisions. Willing and able to exercise sound judgment. Breaks down complex problems into component parts and develops solutions in a logical/scientific systematic way. Develops, analyzes, selects, implements and evaluates optimum courses of action. Takes responsibility and is accountable. - Teamwork/Collaboration (Works well on a team. Demonstrates commitment to shared team goals. Builds relationships.) Collaborates and cooperates in order to achieve group objectives. Listens, responds and expresses disagreement constructively. Encourages all team members to contribute their ideas and skills. Seeks and understands other people's viewpoints. - Initiative/Dependability (Identifies what needs to be done. Does more than what is normally required in work situations). Takes action prior to being asked or before the situation requires it. Resourceful and follows direction. - Motivation/Self-Management (Strives to achieve. Perseveres. Demonstrates adaptability). Commits self and others to accomplish challenging objectives. Recovers quickly when progress is stalled by obstacles or adversity. - Technical Skills (Exhibits proficiency in and uses required computer applications to maximize efficiency.) Computer applications include but not limited to Microsoft office, Google, Software Unlimited, Frontline Technologies (AESOP/Veritime), Powerschool, InTouch Receipting, Spend Dynamics, Finalsite and use of social media platforms - Communication (Communicates effectively both verbally and in written forms. Communicates up, down and across the organization and maintains constructive working relationships. Listens to others.) Speaks clearly and concisely; expresses thoughts and ideas easily in groups and in one to one conversations. Conveys information (written/verbal) and ideas accurately and clearly. Provides input/feedback in a timely, direct and candid manner. Shows interest in what others have to say: listens well in a group to enhance understanding and quality of participation. - Managing Change/Adaptability (Demonstrates good understanding of organizational changes and communicates support and/or leadership for such change.) - Professional/Conflict Resolution (Positive approach. Recognizes, mediates and resolves conflicting people, priorities and resources.) Displays professional and positive manner with students, families, employees, co-workers and administration. Ensures that conflicts are resolved in a professional manner and recognizes when to request additional resources to help resolve the situation. - Professional Development (Takes responsibility for own development and learning). Encourages and develops practices for continuous improvements in work processes and systems. Continually learns from personal experience; actively seeks opportunities for learning and self-development; requests feedback and welcomes advice when it is offered. - Customer Service Oriented. Goes above and beyond what the students, families, employees, co-workers and administration expect. Listens to ensure understanding, convey empathy and develop and deliver services with customer needs and satisfaction as a primary point of focus. - Confidentiality Able to exercise discernment and preserve confidentiality of private and/or privileged data and information.

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``` - Travel. This position will require periodic travel to the school sites.

Education, Training and Experience Guidelines:

High School Diploma or GED equivalent required, Associates or Bachelors diploma preferred; OR an equivalent combination of education, training and experience.

Evaluation: Performance of this job will be evaluated annually in accordance with provisions of Board Policy on Evaluation of Personnel

Physical Demands: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.)

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk, use hands to finger, handle or feel; and reach with hands and arms. Employee will sit for long periods of time. The employee is occasionally required to reach with hands and arms, stoop, kneel or crouch. Specific vision abilities required by this job include close vision and depth perception. The employee is occasionally required to lift and/or move up to 25 pounds.

Working Environment:(The working environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonab