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Associated Milk Producers OFFICE COORDINATOR in Sanborn, Iowa

Description

The Office Coordinator is responsible for preparing the employee biweekly payroll, review employee time cards for completeness and accuracy. This position will coordinate paid time off requests for timely processing, track and report absenteeism, enter employee transactions, provide administrative support for benefits, and assist with a variety of payroll, benefits and human resources functions. This position will also backup the front desk and perform a variety of office duties.

ESSENTIAL RESPONSIBILITIES:

This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time:

  • Responsible for preparing the employee biweekly payroll. Ensure compliance with all applicable state and federal wage and hour laws and the collective bargaining agreement (CBA).

  • Review employee time cards for completeness and accuracy. Enter and adjust employee schedules and employee time cards as necessary.

  • Coordinate paid time off (PTO) requests from request to approval for timely processing. Process cash outs of PTO in lieu of taking PTO when applicable.

  • Track and report absenteeism.

  • Enter new employee transactions, changes in personnel status, and terminated employee transactions.

  • Provide administrative support for benefits by assisting with the efficient processing and tracking of benefits enrollment, changes, and terminations. Prepares benefit documentation for new hires, enters benefits related information in HRIS system and ensures the integrity of all submitted documents through verification and investigation.

  • Assist human resources with employee disability, FMLA, and workers' compensation leaves/claims. Coordinates return-to-work and light duty efforts.

  • Assist with audits and resolve discrepancies.

  • Maintain records related to grievances and disciplinary actions.

  • Responsible for troubleshooting and handling time clock issues.

  • Assist and coordinate onboarding new employees, new hire paperwork and training.

  • Maintain employee personnel files.

  • Order and maintain office supplies and uniforms.

  • Back up for the front desk, answering phones and processing paperwork as needed.

  • Perform basic bookkeeping activities and update the accounting system. Serve as back-up to accounting functions.

  • Assists with reference checks and verifications of employment.

  • Prepare and analyze payroll information and reports.

  • Communicate and interact positively, effectively and respectfully with internal and external customers.

  • Acts as an UKG resource for employees and r esponds to employee/supervisor questions regarding payroll issues. Answers questions and facilitates resolution to payroll discrepancies.

  • Understand the collective bargaining agreement (CBA) and apply the pay practices, benefits, leave, and discharge language according to the CBA.

  • Other duties as assigned.

    An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. The above list reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position .

    REQUIRED COMPETENCIES:

    The following are required competencies of the position that must be met by the employee to successfully perform the essential functions of the job:

  • Demonstrated proficiency in Windows, MS Office Suite including; Word, Excel, Power Point, and Outlook, internet/intranet and other organizational specific software.

  • Exceptional attention to detail, strong organizational and time management skills.

  • Professional communication skills for both internal and external customers, coworkers, team members and consultants.

  • Must have high level of discretion and ability to handle sensitive and confidential information appropriately.

  • Ability to work independently, multi-task, and prioritize.

  • Ability to perform at a high level in a fast-paced environment with the ability to adapt to a continually changing environment.

  • Excellent interpersonal skills.

  • Ability to define problems, collect and document data, establish facts, and draw valid conclusions.

  • Possess traits of honesty and integrity, creativity and flexibility.

    EDUCATION/EXPERIENCE:

  • High School Diploma or General Education Degree (GED) required.

  • Associates Degree in Human Resources, Accounting, Business Administration or related field preferred or a combination of education and relevant work experience.

  • Two to four years relevant work experience preferred.

  • Knowledge of UKG human resource information system (HRIS) preferred.

  • Basic ERP system knowledge. JD Edwards preferred.

    PHYSICAL DEMANDS MENTAL DEMANDS:

    The physical and mental demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

    Office – Work is performed in a general office environment with low to moderate noise exposure. May on occasion be exposed to loud sounds and distracting noise levels, such as from office equipment. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to f inger, handle, or feel objects; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch; talk or hear; taste or smell. The majority of the time is spent seated at a work station with access to telephone, computer, printer, files, and reference materials. Requires frequent verbal communication either in person, by telephone or by use of online interactive communication, to interact with vendors, suppliers, and consultants. Requires frequent written communication by requiring frequent typing and writing. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

    WORKING ENVIRONMENT:

    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Office - This job operates in a professional office environment. Employees will work face-to-face with others on a daily basis. Some may share office space. While performing the duties of this job, the employee is rarely exposed to outside weather conditions and risk of electrical shock. The noise level in the work environment is usually low. May on occasion be exposed to loud sounds and distracting noise levels, such as from office equipment. The employee may be exposed to very low levels of ammonia.

    Associated Milk Producers Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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