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UnityPoint Health Administrative Assistant-Academic Affairs Sr in Waterloo, Iowa

Senior Administrative Assistant

UnityPoint Health - Allen College

Shift: Full-time

Benefits Eligible

Allen College is accepting applications for a full-time Senior Administrative Assistant beginning immediately. The senior administrative assistant to academic affairs reports directly to academic leadership and is assigned as support personnel for academic leadership and academic areas. Independent judgment is required regarding the organization of departmental files and records and conducting several office procedures.

In compliance with the Clery Act, Allen College publishes an Annual Security report containing three previous years of crime statistics, institutional policies concerning campus safety, and a fire safety report. The report is available at https://www.allencollege.edu/filesimages/Current%20Students/Safety/ASR%20Report%209-29-21%20-%20Final.pdf. A paper copy is available upon request.

Why UnityPoint Health? 

  • Commitment to our Team – We’ve been named a Top 150 Place to Work in Healthcare 2022 by Becker’s Healthcare for our commitment to our team members. 

  • Culture – At UnityPoint Health, you matter. Come for a fulfilling career and experience a culture guided by uncompromising values and unwavering belief in doing what's right for the people we serve. 

  • Benefits – Our competitive Total Rewards program offers benefits options that align with your needs and priorities, no matter what life stage you’re in. 

  • Diversity, Equity and Inclusion Commitment – We’re committed to ensuring you have a voice that is heard regardless of role, race, gender, religion, or sexual orientation. 

  • Development – We believe equipping you with support and development opportunities is an essential part of delivering a remarkable employment experience. 

  • Community Involvement – Be an essential part of our core purpose—to improve the health of the people and communities we serve. 

Visit us at UnityPoint.org/careers to hear more from our team members about why UnityPoint Health is a great place to work. https://dayinthelife.unitypoint.org/ 

  • Acts as an administrative assistant to academic leadership and schools’ deans, including answering the telephone, giving information, and making appointments as requested.

  • Receives and transcribes dictation and prepares correspondence memos, reports and other data for academic leadership and deans.

  • Maintains schedules including academic leadership, deans, college, and department calendar.

  • Arranges meetings, travel, and hotel reservations when necessary for academic leadership, deans and departments under academic affairs.

  • Opens and prioritizes all incoming mail as requested for academic leadership and deans, composes replies such as acknowledgements, answers to specific factual questions, follow-up communications, etc.

  • Performs special clerical projects or administrative duties with regard to the general operation of the department(s) such as ordering supplies, assisting with preparation of reports (i.e. accrediting organization reports and other reports) as requested and assisting with accreditation visits as needed.

  • Prepares requests for payments/purchases and reconciles Pcard.

  • Prepares and coordinates agreements as requested.

  • Assists academic leadership and deans with special events (official school functions) providing support and coordination where needed.

  • Acts as a receptionist and assists with way-finding.

  • Schedules the College facilities for departmental needs.

  • Maintains confidential educational records under the direction of the academic leadership and deans.

  • Provides support and performs administrative duties with regard to the College Faculty Org, advisory committees and other committees as requested, which may include taking minutes, scheduling rooms and sending appointments.

  • Maintains confidentiality of student, college, and hospital information at all times.

  • Performs other duties as assigned.

  • Is committed to the mission and goals of the college and to Allen College’s core values of caring, community, integrity, learning, quality, and accountability.

  • Demonstrates the UnityPoint Health FOCUS Values and Standards of Behaviors as well as adheres to policies, procedures, and guidelines.

  • Works effectively with the daily mental and physical stresses of the job which includes, but not limited to meeting deadlines, attending meetings, completing compliance requirements, meeting and working with staff, faculty, students, and the public.

  • Two years of college or commercial/business courses or associate’s degree. Will consider high school diploma and extensive experience in area of hiring in lieu of degree.

  • Two years’ experience as an administrative assistant demonstrating excellent managerial skills, correspondence skills, attention to detail, telephone manners, and respect for confidentiality.

  • Proficient with Word, Excel, PowerPoint and Publisher preferred.

  • Ability to work on several projects simultaneously and to function effectively with disruptions.

  • Ability to schedule, meet and maintain routines and deadlines and maintain integrity of records.

  • Ability to anticipate problems and bring forth solutions.

  • Must be able to read, write, and speak English.

Requisition ID: 2022-120859

Street: 1950 Heath St

Name: 2520 UnityPoint Health Allen Hospital

Name: Academic & Alumni Affairs

FTE (Numeric Only; Ex. 0.01): 1.0

FLSA Status: Non-Exempt

Scheduled Hours/Shift: 1st shift

External Company URL: http://www.unitypoint.org

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