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HAWKEYE COMMUNITY COLLEGE Administrative Assistant II - Applied Technologies in Waterloo, Iowa

[**[Job Summary []{#_heading=h.rzajlupys053}[Have you ever thought about working with faculty and students? Do you enjoy working in an office setting and are detail oriented? If so, Hawkeye Community College has a great opportunity for you to make a difference in an educational setting.

[The School of Applied Technologies is looking for a full-time Administrative Assistant II to join their team. In this position, you will work in a fun and fast paced area that offers a wide variety of day-to-day activities and interactions with exceptional faculty and students. You will provide administrative support to the Dean as well as perform a variety of administrative support services for special projects, committees, functions and activities for our fifteen diverse, career building programs.

[Furthermore, as our Administrative Assistant II, you will provide excellent customer service, maintain customer confidence and protect operational integrity by keeping information confidential. Overall, this position is responsible for performing transactional functions such as requisition entry, office scheduling and attending to office phone, email and walk-in traffic.

[Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community Colleges mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.

[[Essential Job Functions [[Important responsibilities and duties may include, but are not limited to, the following:]{arial",sans-serif"=""}]{courier="" new""=""}]{arial",sans-serif"=""}]{courier="" new""=""}]{arial",sans-serif"=""}]{arial",sans-serif"=""}]{arial",sans-serif"=""}]{arial",sans-serif"=""}]{arial",sans-serif"=""}**]{courier="" new""=""}

  • []{#Hlk115180593}[]{#Hlk115094094}[]{#_Hlk115096245} Maintains Deans calendar. Responsible for scheduling meetings, events, and appointments.
  • Fields incoming office inquiries via in-person, telephone, or email.
  • Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, messages and office records.
  • Serves and facilitates college committee meetings, by providing the following services: calendar and room scheduling, agenda preparation, taking meeting minutes, and organizes specific event tasks as assigned by the Dean.
  • Makes business travel arrangements for staff as needed.
  • Coordinates social gatherings for department, as needed.
  • Assists the Dean in reading, researching, and routing correspondence such as drafting letters and documents, collecting and analyzing information, and initiating telecommunications.
  • Ensures operation of office equipment by completing preventive maintenance requirements; following manufacturers instructions; troubleshooting malfunctions; arranging for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
  • Receives, prepares, and submits requisitions into Colleague.
  • Fields incoming student requests and route to appropriate personnel.
  • Maintains confidentiality with sensitive information.
  • May be assigned to assist students regarding class registration.
  • Participates in campus committees as assigned.

[Position Specific Duties]{arial",sans-serif"=""}

Submits faculty assignments into Colleague, including concurrent assignments.

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